The Complete AV Equipment Checklist for a Graduation in Honolulu

Planning a graduation in Honolulu means honoring a milestone with sound that fills the room, lights that lift the energy, and visuals that capture every moment. Whether you're celebrating at a Waikiki ballroom, a Diamond Head estate, or an open-air venue along the North Shore, this is the AV checklist Event Rentals NYC (a KLAV Group company) recommends after producing 1,000+ events for clients like Madison Square Garden, Marriott, and Facebook.

1. Sound

Order 4–6 weeks out. Sound is the backbone of every speech, toast, and dance set.

• PA Speakers (Mains + Subs): 2 mains + 2 subs for 75–200 guests. $300–$700.
• Wireless Microphones: 2–4 handhelds for the graduate, family, and emcee. $50–$120 each.
• Lavalier Mic: 1 for the keynote or guest of honor. $60–$100.
• Stage Monitors: 2 wedges so speakers hear themselves clearly. $75–$150 each.
• Digital Mixer: 1 (16–24 channels) operated by a tech. $200–$500.

2. Lighting

Book 3–4 weeks out. Lighting transforms a venue from "rented room" to "unforgettable."

• LED Uplighting: 12–20 wireless uplights in school colors. $25–$45 each.
• Dance Floor Lighting: 4 moving heads + 2 wash lights. $300–$600 package.
• Stage Wash: 4–6 PAR cans for the podium and head table. $25–$40 each.
• Ambient String Lights / Pin Spots: Pin spots on centerpieces, bistro strings overhead. $150–$400.

3. Video

Lock in 4 weeks out. Video makes slideshows, tribute reels, and live feeds shine.

• Projector (5,000–7,000 lumen): 1 for indoor, 2 for outdoor or large rooms. $250–$650.
• Projection Screen (10ft–16ft): 1–2 fast-fold with dress kit. $200–$500.
• 55" or 65" TV Displays: 2–4 for cocktail, photo loop, or sponsor logos. $150–$300 each.
• Video Switcher + Laptop: 1 for live cuts between slideshow and camera feed. $200–$400.

4. DJ / Music

Reserve 6 weeks out — Honolulu DJs and gear book fast in graduation season.

• DJ Controller (Pioneer DDJ-1000 or FLX10): 1. $150–$300.
• Turntables + CDJs (CDJ-3000 pair + DJM-900NXS2): Optional pro setup. $400–$800.
• DJ Booth Façade with LED Front: 1. $150–$350.
• Headphones + Cables: Always include in rider. $25–$50.

5. Extras

The details that turn a graduation into a story guests retell for years.

• Photo Booth (open-air with props + backdrop): 1. $500–$900.
• Fog / Haze Machine: 1 hazer (low-residue, AC-safe). $75–$150.
• Confetti Cannons: 2–4 for the cap toss moment. $40–$80 each.
• Cold Sparklers: 4 machines for grand entrance. $400–$700.

Why Event Rentals NYC for Your Honolulu Graduation

We are the rental arm of KLAV Group — the same production team trusted by MSG, Hillsong NYC, BET, and the City of New York. Every package includes pre-event consultation, on-site technicians, and a backup plan for every component. Hawaii delivery, setup, and strike are coordinated start to finish.

Ready to Reserve?

Rent your full graduation AV package from Event Rentals NYC today. Visit eventrentalsnyc.com or call 646-280-9522 for a same-day quote. Lock in your date — graduations only happen once.