The Ultimate AV Equipment Checklist for a Wine Festival in River North

Brought to you by Event Rentals NYC — a KLAV Group company. Trusted by Madison Square Garden, Barclays Center, Hillsong NYC, and Maserati.

A Wine Festival in River North demands a polished, sophisticated atmosphere — soft ambient sound, warm lighting, clean visuals, and just enough energy to keep guests sipping, mingling, and tagging your event on Instagram. Use this checklist to make sure your production is dialed in.

1. Sound

Audio is the backbone of guest comfort. For a Wine Festival, you want intelligible speech and warm background music — not a nightclub.

• PA System (line array or powered tops): Needed from setup through last pour. Recommended: 2–4 powered tops (QSC K12.2 or similar) plus 1–2 subs. Rental: $400–$900
• Wireless Microphones (Shure ULX-D / SM58): Needed for emcee, sommelier talks, and sponsor shout-outs. Recommended: 4 handhelds + 2 lavaliers. Rental: $75–$150 per mic
• Stage Monitors: Needed if you have live acoustic acts or speakers. Recommended: 2 wedges. Rental: $100–$200 each
• Digital Mixer (Yamaha TF5 or Behringer X32): Needed for any event with more than two inputs. Recommended: 1 console with engineer. Rental: $350–$600

2. Lighting

Lighting transforms a warehouse or rooftop into an upscale tasting room.

• Uplighting (wireless LED uplights): Needed before doors open. Recommended: 16–24 units in deep red, amber, or burgundy. Rental: $35–$60 per fixture
• Dance Floor / Accent Wash: Needed if you have a DJ later in the evening. Recommended: 4 moving heads + 2 LED bars. Rental: $400–$800 package
• Stage Wash: Needed for any sommelier panels or live music. Recommended: 4 LED PARs + 2 ellipsoidals. Rental: $250–$500
• Ambient String Lights / Pin Spots: Needed for tasting tables and photo zones. Recommended: 200ft of bistro string + 8 pin spots. Rental: $300–$600

3. Video

Video delivers sponsor logos, wine pairing menus, and brand ambiance.

• Projector (8K–12K lumen laser): Needed for keynote or sponsor reels. Recommended: 1 projector. Rental: $600–$1,400
• Projection Screen (12ft–16ft fast-fold): Recommended: 1 main screen with skirting. Rental: $250–$500
• TV Displays (55" or 65" with stands): Needed for vendor booths and wine menus. Recommended: 4–8 displays. Rental: $200–$400 each

4. DJ / Music

The right DJ setup keeps the energy elegant — Latin jazz, deep house, Afrobeats.

• Turntables (Pioneer PLX-1000): Needed for vinyl-spinning DJs. Recommended: pair. Rental: $200–$350
• DJ Controller (Pioneer DDJ-FLX10 / CDJ-3000): Needed for headlining DJ. Recommended: 2 CDJs + DJM-900NXS2 mixer. Rental: $500–$900
• DJ Booth (white facade + LED front): Recommended: 1 branded booth. Rental: $250–$500

5. Extras

These create the shareable moments that drive next year's ticket sales.

• Photo Booth (open-air with backdrop): Recommended: 1 booth with attendant. Rental: $700–$1,500
• Fog / Haze Machine: Needed to make beams pop. Recommended: 1 hazer. Rental: $100–$200
• Confetti Cannons (CO2): Needed for the toast moment. Recommended: 2 cannons. Rental: $150–$300 each

Book Your Wine Festival Production Today

Event Rentals NYC — a KLAV Group company — has produced 1,000+ events across NYC, including River North-style wine and lifestyle festivals. We deliver, set up, operate, and strike — turnkey.

Call 646-280-9522 or email ozzy@klavgroup.com to lock in your date. Mention this checklist for a complimentary site walkthrough.