Wine Festival AV Equipment Checklist — Park Slope, Brooklyn

By Event Rentals NYC — a KLAV Group company

Planning a Wine Festival in Park Slope? Whether you're taking over a brownstone courtyard, a rooftop, or closing off a block near 5th Avenue, the right AV setup turns a tasting into a full sensory experience. Use this practical checklist to plan every piece of equipment you'll need.

Sound

The backbone of any festival. You need crisp, even coverage so guests can hear announcements, live music, and the DJ over crowd chatter.

• PA Speakers (mains): Needed from load-in to close. For 200–500 guests, use 2–4 powered speakers (QSC K12.2 or JBL SRX). Rental: $150–$350 per speaker.
• Subwoofers: Recommended if you have a DJ or live band. 1–2 subs add warmth for the wine lounge vibe. Rental: $200–$400 each.
• Wireless Microphones: Essential for welcome speeches, sommelier talks, and auction calls. 2–4 Shure SM58 wireless handhelds. Rental: $75–$125 each.
• Stage Monitors: Only if live musicians perform. 2 wedge monitors. Rental: $100–$175 each.
• Mixer: 12–16 channel digital mixer (Yamaha TF1 or Behringer X32). Rental: $200–$500.

Lighting

Wine festivals lean into warm, inviting ambiance. Lighting is what transforms a parking lot or courtyard into a vineyard feel.

• Uplighting: Needed from sunset onward. 12–20 wireless LED uplights in amber, burgundy, or warm white around the perimeter. Rental: $25–$45 per fixture.
• Dance Floor Lighting: 4–6 moving heads or wash lights above the dance area. Rental: $75–$150 each.
• Stage Lighting: For live acts or sommelier demos. 4 LED PARs plus a front wash. Rental: $200–$400 package.
• Ambient Café Lights / Bistro Strings: 150–300 feet of warm bistro string lights overhead. Rental: $4–$7 per foot installed.

Video

Use video to display sponsors, wine menus, and tasting notes throughout the event.

• Projector & Screen: Needed if you're showing a slideshow or livestream. 6,000–10,000 lumen projector with 10ft screen. Rental: $500–$1,200.
• TV Displays: 2–4 55" or 65" displays on floor stands for wine menus and sponsor loops. Rental: $250–$450 per display.
• Media Player / Laptop: 1 dedicated content computer with HDMI distribution. Rental: $150–$300.

DJ & Music

Most Wine Festivals lean toward a single DJ rather than a full band — easier logistics, better flow.

• DJ Controller: Pioneer DDJ-FLX6 or DDJ-1000. Rental: $150–$250.
• Turntables (optional): Pair of Pioneer CDJ-3000s with DJM-900. Rental: $450–$750 package.
• DJ Booth Facade: White or LED-front booth with custom sponsor branding. Rental: $250–$500.
• DJ Monitor: 1 powered wedge. Rental: $100–$150.

Extras

Little touches that make guests post, share, and remember.

• Photo Booth: Open-air booth with wine-themed backdrop and instant prints. Rental: $600–$1,200.
• Fog / Haze Machine: Low-lying fog for the dance floor. Water-based only. Rental: $100–$200.
• Confetti Cannon: For the closing toast or headliner drop. Rental: $75–$150 per blast.

Book Your Wine Festival AV Today

Event Rentals NYC has produced 1,000+ events across New York City — from MSG and Barclays to intimate Brooklyn block parties. Let us handle delivery, setup, and breakdown so you can focus on the pour.

Call 646-280-9522 or email ozzy@klavgroup.com to request your Wine Festival quote today.