The Complete AV Equipment Checklist for a Wine Festival in Nashville
Brought to you by Event Rentals NYC — a KLAV Group company. 20+ years producing world-class events for Madison Square Garden, Marriott, Hillsong NYC, Maserati, and more.
A Wine Festival lives or dies by its atmosphere. Guests should feel transported the moment they walk through the gates — soft lighting, crisp sound, smooth music, and visuals that elevate every pour. Here is the exact AV checklist our production team uses to deliver a flawless Nashville Wine Festival experience.
1. Sound
- Line Array PA System (QSC K12.2 or JBL SRX): Needed for announcements, live music, and ambient zones. Quantity: 4–6 mains plus 2 subs for festivals up to 1,500 guests. Rental: $650–$1,400/day.
- Wireless Handheld Microphones (Shure ULXD or QLXD): For emcees, sommelier presentations, and winemaker Q&A. Quantity: 4 units. Rental: $75–$150 per mic/day.
- Lavalier Microphones: For walk-and-talk hosts and educational tasting tents. Quantity: 2–3. Rental: $85/unit/day.
- Stage Monitors (12" wedges): Required if live bands or DJs perform. Quantity: 4. Rental: $95/each/day.
- Digital Mixer (Yamaha QL5 or Allen & Heath SQ-6): Central audio control. Quantity: 1. Rental: $450–$750/day.
2. Lighting
- LED Uplighting (battery-powered): Wash venue walls in burgundy, gold, or amber to match wine branding. Quantity: 24–36 fixtures. Rental: $25–$45/each/day.
- Dance Floor Lighting (moving heads + wash): For evening sessions. Quantity: 6–8 fixtures plus controller. Rental: $650–$950/day.
- Stage Lighting Package: Front wash, key lights, and gobos for live performers. Rental: $1,200–$2,500/day.
- Ambient String Lights (Edison bulbs): Outdoor canopy lighting — non-negotiable for the Nashville aesthetic. Quantity: 200–500 ft. Rental: $3–$5/ft.
3. Video
- HD Projector (10,000+ lumens): For sponsor logos, winemaker bios, and tasting menus. Quantity: 1–2. Rental: $650–$1,200/day.
- Projection Screens (12' fast-fold): Pair with each projector. Rental: $350–$600/each.
- 55"–75" LED TV Displays: Mount at vendor booths, registration, and VIP lounges to display schedules and sponsors. Quantity: 4–8. Rental: $175–$350/each/day.
4. DJ / Music
- Pioneer CDJ-3000 Turntables: For headliner DJs. Quantity: 2. Rental: $300/each/day.
- Pioneer DJM-A9 Mixer: Essential for pro DJs. Quantity: 1. Rental: $275/day.
- All-in-One Controller (Pioneer XDJ-RX3): Backup or secondary stage rig. Rental: $225/day.
- Custom DJ Booth Façade with LED: Branded centerpiece. Rental: $450–$850/day.
5. Extras
- Open-Air Photo Booth with Vineyard Backdrop: Quantity: 1. Rental: $650–$1,200.
- Low-Lying Fog Machine (water-based): For dramatic toast moments. Quantity: 1–2. Rental: $150/each/day.
- Confetti Cannons (CO2 powered): Closing ceremony only. Quantity: 4–6. Rental: $75/each + refills.
- Wireless Intercom System (4 belt packs): Production crew coordination. Rental: $425/day.
Ready to Pour the Perfect Festival?
Event Rentals NYC delivers nationwide — and Nashville is one of our most-requested markets. We handle delivery, installation, on-site engineering, and strike, so you focus on the wine and the guests.
Call 646-280-9522 or visit klavgroup.com to request your custom Wine Festival quote today.