Wine Festival AV Equipment Checklist — Milwaukee

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Planning a Wine Festival in Milwaukee? Whether you're hosting 200 guests at a boutique vineyard or 2,000 at the Summerfest grounds, the right AV equipment transforms a tasting into an unforgettable experience. Use this practical checklist to scope your rentals.

Sound

• PA System (Main Speakers) — Needed: For announcements, sommelier demos, live music. Quantity: 2–4 powered speakers (1,000W+ each) for crowds up to 500; line array for 1,000+. Cost: $350–$1,800/day.
• Wireless Handheld Microphones — Needed: For hosts, winemaker Q&As, auction callers. Quantity: 2–4 units. Cost: $75–$150/day per mic.
• Lavalier Microphones — Needed: Panel discussions, hands-free presentations. Quantity: 2. Cost: $85–$125/day per mic.
• Stage Monitors — Needed: Live band or acoustic performers. Quantity: 2–4 wedges. Cost: $75–$150/day each.
• Digital Mixing Console — Needed: To balance mics, music, and live performers. Quantity: 1 (16–32 channel). Cost: $200–$600/day.

Lighting

• LED Uplighting — Needed: Set the mood — merlot reds, chardonnay golds, or custom brand colors. Quantity: 12–24 wireless units. Cost: $30–$50/fixture/day.
• Dance Floor Lighting — Needed: Evening reception. Quantity: 4–8 moving heads + 1 fog machine. Cost: $400–$900/day.
• Stage Wash & Spotlights — Needed: Live entertainment, awards segments. Quantity: 6–8 PAR cans, 2 follow spots. Cost: $300–$700/day.
• Ambient String Lights / Bistro Lighting — Needed: Tasting areas, outdoor patios. Quantity: 200–500 ft. Cost: $2–$4/linear foot.

Video

• Projector (6,000–10,000 lumens) — Needed: Sponsor logos, vineyard highlight reels, auction visuals. Quantity: 1–2 units. Cost: $400–$1,200/day.
• Projection Screens (9x12 or 10x17 ft) — Needed: Paired with projectors. Quantity: 1–2. Cost: $250–$650/day.
• 55"–75" TV Displays — Needed: Menu boards, wine lists, sponsor loops at entry and tasting stations. Quantity: 4–8. Cost: $175–$350/day each.
• HD Video Switcher — Needed: Multi-source event feed. Quantity: 1. Cost: $200–$500/day.

DJ / Music

• DJ Controller (Pioneer DDJ or CDJ-3000 + DJM-900) — Needed: All-day background + evening sets. Quantity: 1 setup. Cost: $300–$850/day.
• Turntables (Technics 1200) — Needed: If you book a vinyl DJ. Quantity: 2 + mixer. Cost: $400–$600/day.
• DJ Booth / Facade with LED Front — Needed: Polished visual centerpiece. Quantity: 1. Cost: $250–$550/day.
• Laptop Stand + Cue Monitors — Needed: DJ comfort, clean setup. Quantity: 1 set. Cost: $100–$200/day.

Extras

• Photo Booth (Open-Air w/ Backdrop) — Needed: Guest engagement, social shareability. Quantity: 1 station. Cost: $600–$1,400/day.
• Low-Lying Fog Machine — Needed: Grand reveal moments, dance floor ambiance. Quantity: 1–2. Cost: $150–$350/day.
• Confetti Cannons (CO2) — Needed: Toasts, closing ceremonies. Quantity: 2–4. Cost: $75–$200/shot.
• Haze Machine + Wireless Intercom Kit — Recommended. Cost: $200–$500/day.

Rent Everything From One Trusted Source

Event Rentals NYC (a KLAV Group company) delivers Fortune 500-grade production nationwide — including Milwaukee. We've produced 1,000+ events for clients like Madison Square Garden, UBS Arena, and Maserati. One call, one invoice, one flawless Wine Festival.

Call 646-280-9522 or email ozzy@klavgroup.com for a custom Milwaukee Wine Festival quote today.