The Ultimate AV Equipment Checklist for a Wine Festival in Honolulu

Brought to you by Event Rentals NYC — a KLAV Group company

Planning a Wine Festival under the Honolulu sun? Whether you're pouring on the lawn of a boutique winery, activating a beachfront resort, or hosting a tasting at a ballroom in Waikiki, the right AV setup transforms a good event into an unforgettable one. Use this practical checklist to spec, budget, and book every piece of gear you'll need.

Sound

• PA Speakers (Line Array or Powered Tops + Subs) — Needed for emcee announcements, live music, and ambient playback across tasting zones. Recommended: 4 tops + 2 subs for 300–500 guests. Rental range: $600–$1,400/day.
• Wireless Handheld Microphones — For emcee, sommelier panels, winemaker intros, and toasts. Recommended: 4 wireless handhelds. Rental range: $75–$150 each/day.
• Lavalier Mics — Essential for seated panels or walking interviews. Recommended: 2 lavs. Rental range: $75–$125 each/day.
• Stage Monitors — Required if live musicians or a band performs. Recommended: 2 wedge monitors. Rental range: $75–$150 each/day.
• Digital Mixer (16–24 channel) — Needed whenever you combine live music, mics, and playback. Recommended: 1 mixer with engineer. Rental range: $300–$700/day.

Lighting

• LED Uplights — Color-wash tents, tasting stations, and palm tree trunks after sunset. Recommended: 20–30 uplights (wine tones: burgundy, amber, deep rose). Rental range: $25–$50 each/day.
• Dance Floor Lighting — Moving heads and wash lights for the evening set. Recommended: 4 moving heads + 4 washes. Rental range: $400–$900/day.
• Stage Lighting Package — Front wash and back wash for the main stage. Recommended: 6–8 fixtures on truss. Rental range: $600–$1,200/day.
• Ambient Bistro / String Lights — For pathways, tasting rows, and the VIP lounge. Recommended: 300–500 feet. Rental range: $200–$500 total.

Video

• Projector (10,000+ Lumens) — For sponsor logos, wine education slides, and live cam feeds. Recommended: 1 high-lumen projector. Rental range: $400–$1,000/day.
• Projection Screen (12ft–16ft) — Visible across the main tasting lawn. Recommended: 1 fast-fold screen. Rental range: $250–$600/day.
• 55"–75" TV Displays — For sponsor loops, tasting menus, and wayfinding. Recommended: 4–6 displays on stands. Rental range: $200–$400 each/day.

DJ / Music

• Pioneer CDJ Turntables — For professional DJs spinning the sunset set. Recommended: 2 CDJ-3000s + DJM mixer. Rental range: $500–$900/day.
• DJ Controller (DDJ-FLX or Rev) — For lighter footprint sets and emcee DJs. Recommended: 1 controller. Rental range: $200–$400/day.
• Custom DJ Booth Facade — Branded with festival logo or sponsor. Recommended: 1 scrim booth. Rental range: $250–$500/day.

Extras

• Photo Booth (360 or Open-Air) — Guest engagement + sponsor branding. Recommended: 1 attended booth. Rental range: $800–$1,800/event.
• Low-Lying Fog Machine — Dramatic reveal for feature wines or headline DJ drop. Recommended: 1 unit. Rental range: $200–$450/day.
• Confetti Cannons — Closing toast moment. Recommended: 4 cannons. Rental range: $50–$100 each.

Rent Your Full Wine Festival AV Package from Event Rentals NYC

From Honolulu to Manhattan, Event Rentals NYC (a KLAV Group company) delivers Fortune-500-grade AV with nationwide logistics. We've produced 1,000+ events for clients like Madison Square Garden, Barclays Center, Facebook, and Maserati.

Call 646-280-9522 or email ozzy@klavgroup.com for a same-day Honolulu Wine Festival quote. Book 30+ days out and save 15%.