The Complete AV Equipment Checklist for a Wine Festival in Columbus

Brought to you by Event Rentals NYC, a KLAV Group company — 1,000+ events produced, including Madison Square Garden, Barclays Center, and SummerStage NYC.

Planning a Wine Festival in Columbus, Ohio? Whether you're hosting 200 guests in a vineyard tent or 2,000 across a downtown plaza, the right AV setup turns a tasting into an experience. Here's the field-tested checklist our production team uses.

Sound

You'll need sound the moment doors open — for welcome music, vendor announcements, and live entertainment.

• PA System (line array or powered tops + subs): Needed all day. 2–4 tops + 2 subs for crowds under 500; 4–8 tops + 4 subs for 500–2,000. Rental: $400–$1,800.
• Wireless Microphones: Needed for emcee, sommelier presentations, vendor pitches. Quantity: 4–6 handhelds + 2 lavaliers. Rental: $50–$90 per mic/day.
• Stage Monitors: Needed for live bands or DJs. Quantity: 2–4 wedges. Rental: $75–$150 each.
• Digital Mixer (Yamaha QL1 or X32): Needed all day with FOH engineer. Quantity: 1. Rental: $300–$600.

Lighting

Lighting is your atmosphere — wine drinks differently when the room glows amber.

• Wireless Uplighting (LED battery PARs): Needed from sunset onward. Quantity: 16–32 units around perimeter and vendor booths. Rental: $25–$45 each.
• Dance Floor Wash Lighting: Needed for evening segment. Quantity: 4–8 moving heads. Rental: $80–$150 each.
• Stage Wash + Spot: Needed for any live performance. Quantity: 4 stage washes + 2 follow spots. Rental: $400–$900 package.
• Ambient String Lights / Bistro Lighting: Needed all evening. Quantity: 200–500 ft. Rental: $2–$4 per foot installed.

Video

Video keeps your sponsors visible and your tasting demos viewable from across the room.

• Projector (10K lumens minimum, outdoor): Needed for sponsor reels and tasting demonstrations. Quantity: 1–2. Rental: $600–$1,200.
• Projection Screen (12 ft fast-fold): Needed paired with projector. Quantity: 1–2. Rental: $250–$500.
• 55"–75" 4K TV Displays on Stands: Needed at vendor booths and entrance for branding loops. Quantity: 4–8. Rental: $150–$350 each.

DJ and Music

A wine festival lives or dies on its soundtrack — bossa nova at noon, deep house at sunset.

• Pioneer CDJ-3000 Turntables: Needed if booking pro DJs. Quantity: 2 + DJM-A9 mixer. Rental: $450–$700 package.
• DJ Controller (Pioneer DDJ-FLX10): Needed for solo DJ setups. Quantity: 1. Rental: $200–$300.
• DJ Booth Facade with Lighting: Needed all event. Quantity: 1. Rental: $350–$600.

Extras

The details that get tagged on Instagram and turn a festival into a brand.

• 360° Photo Booth: Needed all event. Quantity: 1 with attendant. Rental: $800–$1,500 for 4 hours.
• Low-Lying Fog Machine (dry ice or ground fog): Needed for headliner set or grand toast. Quantity: 1–2. Rental: $200–$400.
• Confetti Cannons (CO2): Needed for toast moment or finale. Quantity: 4–8. Rental: $50–$100 per shot.

Rent It All From One Source

Event Rentals NYC, a KLAV Group company, delivers and installs every item on this checklist nationwide — including Columbus. We've produced for Hillsong NYC, Facebook, Maserati, and the City of New York. We bring that same Fortune 500 standard to your wine festival.

Get your Wine Festival quote in 24 hours — visit eventrentalsnyc.com or call 646-280-9522.