Wine Festival AV Equipment Checklist — Astoria, NY

Brought to you by Event Rentals NYC — a KLAV Group company. Planning a Wine Festival in Astoria? Whether you're hosting at Bohemian Hall & Beer Garden, The William Hallet, or a private rooftop, this checklist covers every piece of AV gear you'll need to deliver a world-class guest experience.

Sound

Audio is the backbone of any festival. Wine events lean elegant, so prioritize clean coverage over heavy bass.

• PA System (Main Speakers) — Needed: Day-of, set up 4 hours prior. Recommended: 2 powered tops + 1 sub per 200 guests. Cost: $350–$750.
• Wireless Handheld Microphones — Needed: For host, sommelier presentations, vendor announcements. Recommended: 2–4 units. Cost: $75–$150 each.
• Lavalier Microphones — Needed: For winemaker interviews or guided tastings. Recommended: 2 units. Cost: $100 each.
• Stage Monitors — Needed: If live band or acoustic act is performing. Recommended: 2 wedge monitors. Cost: $125 each.
• Digital Mixing Console — Needed: Day-of with engineer. Recommended: 16–24 channel. Cost: $250–$500.

Lighting

Lighting transforms a daytime tasting tent into an evening experience. Astoria's mixed indoor/outdoor venues benefit from layered lighting.

• Wireless Uplighting — Needed: Set up 3 hours prior. Recommended: 12–20 units (one every 8–10 ft along walls). Cost: $25–$45 each.
• Dance Floor Lighting — Needed: After 8pm transition. Recommended: 4 moving heads + 2 wash lights. Cost: $400–$800 package.
• Stage Wash Lighting — Needed: For performers, panel discussions. Recommended: 4 LED par cans. Cost: $35 each.
• Bistro/String Lighting — Needed: Outdoor courtyards. Recommended: 100–200 ft. Cost: $4–$8 per linear foot.
• Gobo Logo Projector — Needed: Display festival logo on wall or floor. Recommended: 1–2 units. Cost: $150–$300.

Video

Video elevates sponsor visibility and gives vendors a stage to showcase product stories.

• HD Projector (5,000+ Lumens) — Needed: Sponsor reels, vineyard videos. Recommended: 1 unit. Cost: $400–$700.
• Projection Screen (10–12 ft) — Needed: Paired with projector. Recommended: 1 fast-fold. Cost: $250–$450.
• 55"–75" TV Displays — Needed: At entry, vendor booths, sponsor zones. Recommended: 4–6 units on stands. Cost: $200–$350 each.
• Video Switcher & Cabling — Needed: Multi-source presentations. Recommended: 1 ATEM Mini package. Cost: $200.

DJ & Music

Most Wine Festivals run a DJ for ambient sets between live acts. Build a clean booth that looks intentional.

• Pioneer DJ Controller (DDJ-1000 or XDJ-RX3) — Recommended: 1 setup. Cost: $200–$350.
• Turntable Setup (Technics 1200s + DJM Mixer) — Needed: For vinyl-forward DJs. Recommended: 2 turntables + mixer. Cost: $400–$600.
• DJ Facade/Booth — Needed: Front-of-house aesthetics. Recommended: 1 white or wood-grain facade. Cost: $150–$300.
• DJ Monitor Speaker — Recommended: 1 powered 12". Cost: $100.

Extras

These are the touches that make guests post on Instagram.

• Photo Booth (360 or Open-Air) — Needed: 4-hour minimum. Recommended: 1 unit with attendant. Cost: $700–$1,400.
• Low-Lying Fog Machine — Needed: For first-dance moments or grand toast. Recommended: 1–2 units. Cost: $150–$250 each.
• Confetti Cannons — Needed: Closing ceremony or award reveal. Recommended: 2–4 cannons. Cost: $50–$100 each.
• Cold Spark Machines — Recommended: 2–4 units. Cost: $125–$200 each.

Book Your Wine Festival AV Package Today

Event Rentals NYC, a KLAV Group company, has produced 1,000+ events for clients including Madison Square Garden, Marriott Hotels, and the City of New York. We deliver, set up, operate, and break down — so you can focus on pouring.

Call 646-280-9522 or visit eventrentalsnyc.com to lock in your Astoria Wine Festival rental package. Bundle discounts available when you book Sound + Lighting + DJ together.