Wedding AV Equipment Checklist — Orlando

Brought to you by Event Rentals NYC, a KLAV Group company. With 1,000+ events produced for venues like Madison Square Garden, Barclays Center, and Marriott Hotel, we've built this practical checklist to help you plan a flawless Orlando wedding. Whether you're hosting 80 guests at a garden estate or 300 at a ballroom reception, these are the exact rentals you need.

Sound

Sound is the backbone of ceremony and reception. If guests can't hear vows or toasts, nothing else matters.

• PA Speakers (2–4 full-range + 1–2 subwoofers): Needed for ceremony, cocktail hour, and reception. Budget $300–$900 for the system.
• Wireless Microphones (3–4 handhelds + 2 lavaliers): For officiant, vows, toasts, and emcee. $75–$150 per mic.
• Stage Monitors (2): Essential if you have a live band or live singers. $100–$250 total.
• Digital Mixer (12–24 channel): Required when mixing DJ, band, and mics simultaneously. $200–$500.

Lighting

Lighting transforms a venue from plain to cinematic. Orlando venues often need supplemental lighting after sunset.

• Uplighting (12–24 wireless LED pars): Line perimeter walls to match your color palette. $25–$40 per unit.
• Dance Floor Lighting (2–4 moving heads + 1 haze machine): Turn reception into a club after dinner. $400–$800 package.
• Stage Wash (4–6 fixtures): Needed for head table, band, or DJ booth visibility. $200–$500.
• Ambient String/Bistro Lights (100–300 ft): Key for outdoor Orlando ceremonies and patios. $200–$600.
• Gobo Monogram Projector (1): Project names/date on dance floor or wall. $150–$300.

Video

Video rentals cover slideshows, live streaming, and signage for out-of-town guests who can't travel to Orlando.

• Projector (1–2, 5,000+ lumens): For slideshows and live ceremony feeds. $300–$700 per unit.
• Projection Screens (1–2, 9x12 ft): Mount behind head table or at ceremony site. $200–$450 each.
• TV Displays (2–4, 55"–75"): Great for welcome signage, seating charts, or photo loops. $150–$350 per display.
• Live Streaming Kit (camera + encoder): Essential for remote guests. $500–$1,200.

DJ & Music

Whether you're hiring a DJ or booking a live band, the booth setup matters for energy and sightlines.

• DJ Controller (Pioneer DDJ-1000 or FLX10): Industry standard. $150–$300.
• Turntables (2 x Technics 1200 MK7): For vinyl DJs and scratch sets. $200–$400 pair.
• DJ Booth Facade with LED Front: Brands the booth and hides cables. $150–$300.
• Booth Monitor (1): So the DJ hears above the dance floor. $75–$150.

Extras

These elevate the experience and drive guest engagement long after the night ends.

• Photo Booth (open-air or enclosed): Book for cocktail hour through reception. $800–$1,500.
• Fog/Haze Machine (1–2): Used during first dance for dramatic beam effects. $75–$150.
• Confetti/Cold Spark Cannons (2–4): Perfect for grand entrance and last dance. $200–$500.
• Dry Ice Low Fog for First Dance: The "dancing on clouds" effect. $350–$600.
• Sparkler Grand Exit Package: $100–$250.

Book Your Orlando Wedding Rentals

Event Rentals NYC services weddings across Florida with Fortune 500-grade gear and certified AV technicians on-site. Every package includes delivery, setup, live-event support, and strike.

Ready to lock in your date? Call 646-280-9522, email ozzy@klavgroup.com, or visit klavgroup.com for a custom Orlando wedding quote within 24 hours.