Trade Show AV Equipment Checklist — Pittsburgh

Brought to you by Event Rentals NYC, a KLAV Group company. Whether you're activating at the David L. Lawrence Convention Center or a private exhibitor space in the Strip District, this practical checklist will help you specify exactly the right gear, in the right quantity, at the right budget. Use it as your master pull sheet before you confirm your rental.

Sound

Audio is the foundation of every booth presentation, panel, and product demo. Plan PA coverage based on booth size, ceiling height, and floor noise from neighboring exhibitors.

• Powered PA Speakers (12" or 15"): Needed for booth announcements and demos. Quantity: 2 mains for booths up to 20x20, 4 for larger activations. Cost: $125–$275/day each.
• Wireless Handheld Microphones: Needed for presenters and audience Q&A. Quantity: 2 per stage. Cost: $85–$150/day each.
• Wireless Lavalier Microphones: Needed for hands-free product demos. Quantity: 2–4. Cost: $95–$175/day each.
• Stage Monitor Wedge: Needed when presenters can't hear the mains. Quantity: 1–2. Cost: $100–$200/day each.
• Digital Mixer (12–16 channel): Needed to control all mics and playback. Quantity: 1. Cost: $200–$450/day.

Lighting

Lighting attracts foot traffic and signals professionalism on a crowded show floor. Convention halls are notoriously flat — bring your own.

• LED Uplights (battery or wired): Needed to color-wash booth walls and brand pillars. Quantity: 8–12. Cost: $25–$45/day each.
• Stage Wash Lighting Package: Needed for any presentation stage. Quantity: 1 package (4–6 fixtures + truss). Cost: $450–$900/day.
• Pin Spot Lighting: Needed to highlight product displays and demo tables. Quantity: 4–6. Cost: $35–$60/day each.
• Ambient Pendant or Edison Lighting: Needed for hospitality lounges within the booth. Quantity: 6–10. Cost: $20–$40/day each.
• Dance Floor Lighting (afterparty add-on): Needed for evening exhibitor receptions. Quantity: 1 package. Cost: $400–$800/day.

Video

Video drives dwell time and gives attendees something to capture for social. Plan for daylight-bright environments.

• HD Projector (5,000+ lumens): Needed for keynote presentations or large logo loops. Quantity: 1–2. Cost: $350–$750/day each.
• Fast-Fold Projection Screen (9x12 or 10x17): Needed paired with projector. Quantity: 1–2. Cost: $250–$500/day each.
• 55"–75" 4K TV Displays: Needed for demo loops and product reels. Quantity: 2–4. Cost: $200–$425/day each.
• Floor or Wall TV Stands: Needed to mount displays without rigging. Quantity: 1 per TV. Cost: $50–$100/day each.
• Video Switcher + Laptops: Needed to manage multi-source presentations. Quantity: 1 kit. Cost: $300–$650/day.

DJ & Music

Music keeps booth energy high and is essential for any after-hours mixer.

• Pioneer DJ Controller (DDJ-FLX6 or XDJ-RX3): Needed for any live DJ set. Quantity: 1. Cost: $200–$400/day.
• Pro Turntable Setup (CDJ-3000 + DJM-900): Needed for headliner-grade evening events. Quantity: 1 pair. Cost: $600–$1,100/day.
• DJ Booth Facade with LED Front: Needed for branded visual presence. Quantity: 1. Cost: $250–$500/day.
• DJ Headphones & Cables: Needed always. Quantity: 1 kit. Cost: $40–$75/day.

Extras

Experiential add-ons multiply lead capture and social shares.

• Branded Photo Booth (open-air with backdrop): Needed for lead-gen activations. Quantity: 1. Cost: $800–$1,500/day.
• Low-Lying Fog Machine: Needed for product reveals. Quantity: 1–2. Cost: $150–$275/day each.
• Confetti Cannons (CO2 powered): Needed for award moments or launches. Quantity: 2–4. Cost: $75–$150/day each.
• Power Distribution & Cable Management: Needed for any setup over 4 fixtures. Quantity: 1 kit. Cost: $150–$350/day.

Rent Your Trade Show AV from Event Rentals NYC

We've produced 1,000+ events for Madison Square Garden, Barclays Center, Facebook, Ogilvy, and Maserati — and we travel nationwide, including Pittsburgh, with full delivery, setup, on-site tech, and strike. Call 646-280-9522 or email ozzy@klavgroup.com to lock your Pittsburgh trade show package today. Bundle pricing available when you book Sound, Lighting, and Video together.