The Ultimate AV Equipment Checklist for Your Louisville Trade Show

Brought to you by Event Rentals NYC — a KLAV Group Company

Trade shows in Louisville draw serious buyers, regional press, and bourbon-country networking energy. Whether you are exhibiting at the Kentucky International Convention Center, the Kentucky Exposition Center, or the Galt House, the right AV setup will make your booth the loudest, brightest, and most memorable on the floor. Use this checklist to plan your gear — then call Event Rentals NYC to deliver, set up, and break down everything for you.

Sound

Audio is the first thing attendees notice from across an exhibit hall. Book sound gear at least 3–4 weeks before show date.

• PA Speakers (powered, 12"–15"): Needed for any booth doing live demos, presentations, or product launches. Quantity: 2 mains for a 10x20 booth; 4 mains for a 20x30+ booth. Cost: $150–$350 per speaker per day.
• Wireless Handheld Microphones: Essential for emcees, panelists, and live demos. Quantity: 2–4 mics. Cost: $75–$150 per mic per day.
• Lavalier / Headset Mics: Needed for hands-free presenters or product walk-throughs. Quantity: 1–2. Cost: $85–$175 per day.
• Stage Monitors: Required if you have a presentation stage. Quantity: 1–2 wedges. Cost: $100–$200 per monitor per day.
• Audio Mixer (8–16 channel digital): Mandatory for any multi-mic setup. Quantity: 1. Cost: $200–$500 per day.

Lighting

Trade show halls are notoriously flat and fluorescent. Lighting separates pro booths from amateur ones.

• LED Uplighting (wireless, color-changing): Use to brand booth corners and backdrops. Quantity: 6–12 fixtures. Cost: $25–$50 per fixture per day.
• Dance Floor / Demo Floor Lighting: Needed if you are running a happy-hour activation. Quantity: 2–4 moving heads. Cost: $125–$275 per fixture per day.
• Stage Wash Lighting: Critical for any presentation area or product reveal. Quantity: 4–6 par cans. Cost: $40–$75 per fixture per day.
• Ambient Pin-Spot Lighting: Highlights product displays and signage. Quantity: 4–8. Cost: $35–$60 per fixture per day.

Video

Visual content holds attendees at your booth 3x longer than static signage.

• Projector (5,000+ lumens): For backdrop video walls or demo screens. Quantity: 1–2. Cost: $400–$900 per day.
• Projection Screen (8'–12'): Pair with each projector. Quantity: 1–2. Cost: $150–$400 per screen per day.
• 55"–75" TV Displays on Floor Stands: Best for product loops, testimonials, demo reels. Quantity: 2–4. Cost: $250–$550 per display per day.
• Video Switcher + Cabling: Required for multi-source content. Quantity: 1. Cost: $200–$450 per day.

DJ / Music

Music drives booth traffic. Even a low-volume curated playlist outperforms silence.

• DJ Controller (Pioneer DDJ or equivalent): For live DJ activations. Quantity: 1. Cost: $250–$500 per day.
• Pioneer CDJ + DJM Setup: For pro DJs at premium activations. Quantity: 1 setup. Cost: $600–$1,200 per day.
• DJ Booth / Facade (LED-lit): Branded façade with logo wrap. Quantity: 1. Cost: $300–$650 per day.

Extras

Add-ons that turn booth visitors into social media content creators.

• Photo Booth (open-air with branded backdrop): For lead capture + UGC. Quantity: 1. Cost: $800–$1,800 per day.
• Low-Lying Fog Machine: For product reveals (check venue rules). Quantity: 1. Cost: $250–$500 per day.
• Confetti Cannon (CO2-powered): For grand opening or contract signings. Quantity: 2. Cost: $150–$350 per cannon.

Rent It All from One Vendor — Event Rentals NYC

Stop juggling five vendors across three states. Event Rentals NYC, a KLAV Group company with 20+ years and 1,000+ events behind us — including Madison Square Garden, Barclays Center, Facebook, and Maserati — delivers turnkey trade show AV nationwide, including Louisville. We deliver, install, operate, and strike. You focus on closing deals.

Call 646-280-9522 or visit eventrentalsnyc.com to lock in your Louisville trade show package today.