Trade Show AV Equipment Checklist
Honolulu Event Planning Guide
Event Rentals NYC — A KLAV Group Company
Sound System Equipment
PA System (Main Speakers)
When You Need It
Setup 1 day before event; operational during show hours
Recommended Quantity
2-4 main speakers + 2 subwoofers (depending on booth size)
Rental Cost
$400-$800 per day
Wireless Microphones
When You Need It
Available for presentations and announcements throughout event
Recommended Quantity
2-3 handheld + 1-2 lapel microphones
Rental Cost
$75-$150 per microphone per day
Monitor Speakers (Stage Monitors)
When You Need It
Setup morning of event; for speaker feedback during presentations
Recommended Quantity
2-3 monitor speakers
Rental Cost
$150-$300 per day
Audio Mixer & Amplifier
When You Need It
Setup day before; essential for controlling all audio inputs
Recommended Quantity
1 professional mixer (16-32 channels); 1-2 amplifiers
Rental Cost
$200-$500 per day
Lighting Equipment
Uplighting (Accent Lighting)
When You Need It
Setup day before; activates during event hours
Recommended Resources
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