AV Equipment Checklist for Trade Shows
Complete Guide for Denver Events | Event Rentals NYC (KLAV Group)
Planning a trade show in Denver? Our comprehensive AV equipment checklist helps ensure you have everything needed for a successful event. Each item includes recommended quantities for typical trade shows, timing requirements, and current rental costs to help you budget effectively.
Sound Equipment
PA System (Main Speaker Array)
When Needed:
4-6 weeks prior to event for planning; deliver 1-2 days before
Recommended Qty:
2-4 main speakers (depending on venue size, 4,000-8,000 sq ft)
Rental Cost:
$800-$2,500 per day
Microphones (Handheld & Lavalier)
When Needed:
Reserve 3-4 weeks ahead
Recommended Qty:
2-3 handheld + 2 lavalier (wireless recommended)
Rental Cost:
$150-$500 per day
Stage Monitors (In-Ear Systems)
When Needed:
For presentations and live speakers; book 4 weeks prior
Recommended Qty:
2-4 monitor wedges
Rental Cost:
$300-$800 per day
Audio Mixer Console
When Needed:
Same as PA system; central control required
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