Complete AV Equipment Checklist for Trade Shows in Brooklyn
Planning a trade show in Brooklyn? This comprehensive checklist from Event Rentals NYC (a KLAV Group company) will help you select the right audio-visual equipment to make your event professional, engaging, and memorable. Each section includes timing recommendations, quantities for typical trade shows, and rental cost ranges.
Sound Equipment
✓ PA System (Main Speakers)
When Needed: 2-3 weeks before event
Quantity: 2-4 main speakers (depending on venue size)
Cost Range: $400-$800
Notes: Essential for presentations, announcements, and general audio coverage across the showroom floor.
✓ Wireless Microphones
When Needed: 2-3 weeks before event
Quantity: 2-4 wireless handheld units
Cost Range: $200-$400
Notes: Allows presenters and speakers freedom of movement on stage or floor.
✓ Floor Monitors
When Needed: 2-3 weeks before event
Quantity: 1-2 monitor speakers
Cost Range: $150-$300
Notes: Helps speakers hear themselves and stay in sync with presentation timing.
✓ Audio Mixer
When Needed: 2-3 weeks before event
Quantity: 1 professional mixer
Cost Range: $200-$500
Notes: Controls all audio inputs and outputs; typically included with sound packages.
Lighting Equipment
✓ Uplighting (LED Wash Lights)
When Needed: 2-3 weeks before event
Quantity: 6-12 LED uplights
Cost Range: $300-$600
Notes: Creates ambient atmosphere and highlights booth areas; customizable colors.
✓ Dance Floor Lighting
When Needed: 2 weeks before event
Quantity: 2-4 LED dance floor/stage lights
Cost Range: $250-$500
Notes: For entertainment areas or product showcase zones; synchronized with music.
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