AV Equipment Checklist: Product Launch in Newark

Brought to you by Event Rentals NYC — a KLAV Group company. 20+ years producing events for Madison Square Garden, Barclays Center, Facebook, Ogilvy, and Maserati.

A Product Launch in Newark demands flawless AV. Whether you're unveiling a new tech product at NJPAC, hosting press at the Newark Museum, or staging a hype reveal at Prudential Center, this checklist covers everything you need.

Sound

• Line Array PA System — Need it for: clear voice + music coverage in 100–500 person rooms. Quantity: 1 pair (L/R) with subs for rooms over 200 guests. Cost: $450–$1,200/day.
• Wireless Handheld Microphones — Need them for: emcee, CEO keynote, Q&A. Quantity: 2–4 units. Cost: $75–$150/day per mic.
• Lavalier Mics — Need them for: hands-free product demos. Quantity: 2. Cost: $85/day each.
• Stage Monitors — Need them for: presenters hearing themselves. Quantity: 2 wedges. Cost: $100/day each.
• Digital Mixer (16-channel) — Need it for: routing all inputs cleanly. Quantity: 1. Cost: $250–$400/day.

Lighting

• LED Uplighting — Need it for: branded color washes on walls and pillars. Quantity: 12–20 units (one every 8–10 ft of perimeter). Cost: $25–$45/unit/day.
• Dance Floor Lighting — Need it for: post-reveal celebration. Quantity: 4–6 moving heads. Cost: $125/unit/day.
• Stage Wash + Spotlights — Need them for: keynote visibility on camera. Quantity: 4 PAR cans + 2 ellipsoidal spots. Cost: $400–$650/day total.
• Ambient Pin Spots — Need them for: lighting product display tables. Quantity: 6–10. Cost: $20/each/day.

Video

• Projector (10K Lumen) — Need it for: large-format brand visuals. Quantity: 1 for rooms under 300; 2 for stereo screens. Cost: $750–$1,500/day.
• Projection Screens (12 ft) — Need them for: keynote slides + product reveal video. Quantity: 1–2. Cost: $250–$450/day each.
• 75" 4K TV Displays — Need them for: lobby loops, sponsor signage, demo stations. Quantity: 4–8. Cost: $200–$300/day each.
• Video Switcher + HDMI Distribution — Need it for: switching between laptop, video, live camera. Quantity: 1 system. Cost: $350/day.

DJ / Music

• Pioneer CDJ-3000 Turntables — Need them for: pro DJ playing in/out of program. Quantity: 2. Cost: $200/each/day.
• DJM-900 Mixer — Need it for: full DJ rig pairing. Quantity: 1. Cost: $200/day.
• DJ Controller (alternative) — Need it for: budget DJ setup or background music. Quantity: 1. Cost: $150/day.
• White or LED-Front DJ Booth — Need it for: clean branded stage look. Quantity: 1. Cost: $250–$450/day.

Extras

• Branded Photo Booth — Need it for: social shareability + brand impressions. Quantity: 1. Cost: $800–$1,500/event.
• Low-Lying Fog Machine — Need it for: dramatic product reveal moment. Quantity: 1. Cost: $250/day.
• Confetti Cannons (CO2) — Need them for: the unveil hit. Quantity: 2–4. Cost: $150/each.
• Cold Sparklers — Need them for: a viral keynote walkout. Quantity: 4. Cost: $600/set.

Ready to Launch?

Event Rentals NYC delivers, sets up, operates, and strikes — anywhere in the tri-state, including Newark. Same crew that's powered Madison Square Garden, Barclays, and Maserati launches.

Call 646-280-9522 or visit klavgroup.com to lock your Product Launch date today.