AV Equipment Checklist for Product Launch
Kansas City Event Planning Guide by Event Rentals NYC
Planning a product launch in Kansas City? Our comprehensive AV equipment checklist ensures you have everything needed to create an unforgettable event. Whether you're showcasing your latest innovation to investors, media, or customers, proper audio, lighting, video, and entertainment equipment is essential. Use this guide to plan your rental needs and budget accordingly.
Sound System
PA System (Main)
Timing:Reserve 2-3 weeks in advance
Quantity:1 system (covers 500+ attendees)
Rental Cost:$800 - $1,500
Essential for presentations, product demos, and announcements. Includes amplifier, speakers, and cables.
Wireless Microphones
Timing:Book 2-3 weeks prior
Quantity:2-4 units
Rental Cost:$150 - $300 per unit
Allows presenters and speakers freedom of movement during product demonstrations.
Monitor Speakers
Timing:Order 2 weeks ahead
Quantity:2-3 units
Rental Cost:$300 - $600
Allows presenters to hear themselves clearly on stage during live demonstrations.
Audio Mixer
Timing:Reserve 2-3 weeks in advance
Quantity:1 unit
Rental Cost:$400 - $800
Professional-grade mixer for controlling multiple audio sources and EQ adjustments.
Lighting
Stage Lighting
Timing:Book 3 weeks before event
Quantity:4-6 units
Rental Cost:$600 - $1,200
Spotlights and LED fixtures to highlight presenters and product displays on stage.
Uplighting
Timing:Reserve 3 weeks ahead
Quantity:8-12 units
Rental Cost:$400 - $900
RGB LED uplights around venue perimeter for ambient atmosphere and brand colors.
Dance Floor Lighting
Timing:Order 2
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