AV Equipment Checklist for a Networking Event in Wynwood

By Event Rentals NYC — a KLAV Group Company

Wynwood draws a sharp, design-forward crowd. Whether you're hosting a startup mixer at a gallery, a brand activation at a warehouse space, or a rooftop networking night, the AV setup makes or breaks the room. Use this checklist to spec your gear, plan your budget, and avoid day-of surprises. Quantities below assume a typical 100–200 guest networking event.

Sound

Conversation is the product at a networking event — your audio rig should support clear announcements without overpowering the room.

• PA Speakers (2x 12" powered tops + 1 subwoofer) — Needed for room coverage and any speeches or DJ playback. Rental: $250–$500
• Wireless Handheld Microphones (2) — For host, sponsor remarks, and Q&A. Always rent a backup. Rental: $75–$150 each
• Lavalier Microphone (1) — For panel-style intros or hands-free hosts. Rental: $75–$125
• Stage Monitor (1) — Needed if you have a DJ or live speaker on a riser. Rental: $100–$175
• Digital Mixer (8–12 channel) — Required to balance mics, music, and announcements. Rental: $150–$300

Lighting

Wynwood is a visual neighborhood. Lighting is what makes your space feel like an event, not a meeting.

• LED Uplighting (12–16 fixtures) — Wash the walls in your brand color. The single biggest visual upgrade. Rental: $25–$45 per fixture
• Dance Floor Lighting (2 moving heads + 1 hazer) — Optional, but expected if music plays past 9pm. Rental: $300–$600 package
• Stage Wash (2 LED par cans) — For any speaker, panel, or photo moment. Rental: $50–$90 each
• Ambient String Lights or Pin Spots — Highlights bars, signage, and step-and-repeats. Rental: $150–$400

Video

Used for sponsor logos, looping brand reels, and welcome screens.

• Projector (5,000+ lumens) + 9x16 Screen — Needed for keynote, sizzle reel, or live feed. Rental: $400–$800 package
• 55"–75" TV Displays (2–3) — For sponsor loops, schedules, and check-in screens at entry. Rental: $150–$300 per display
• Laptop + HDMI Switcher — For seamless source switching. Rental: $100–$200

DJ & Music

A DJ sets the energy curve from arrival to peak networking hour.

• DJ Controller (Pioneer DDJ-FLX or CDJ Pair + DJM) — Required for any booked DJ. Rental: $250–$700
• DJ Booth Facade with LED Front — Sponsor-brandable surface; elevates the look instantly. Rental: $200–$400
• Turntables (Technics 1200s, pair) — Optional, only for vinyl-format DJs. Rental: $300–$500 pair
• DJ Headphones & Cables — Always include in the package. Rental: $50–$100

Extras

The shareable moments that turn attendees into content creators for your brand.

• Photo Booth (Open-Air with Branded Backdrop) — Single highest social-media driver at networking events. Rental: $700–$1,500
• Low-Lying Fog Machine (1) — For dramatic entrances or photo moments. Rental: $150–$300
• Confetti Cannons (2–4) — Reserve for award moments or grand reveals. Rental: $75–$150 each
• Step-and-Repeat Banner (8x8) — Essential for sponsor visibility. Rental: $200–$400

Rent Your Wynwood Networking Event Setup from Event Rentals NYC

Event Rentals NYC, a KLAV Group company, has produced events for Madison Square Garden, Barclays Center, Facebook, Ogilvy, and 1,000+ live activations. We deliver, install, operate, and strike — so you can focus on your guests.

Call 646-280-9522 or visit klavgroup.com to book your Wynwood event today.