AV Equipment Checklist for a Networking Event in Long Beach

Brought to you by Event Rentals NYC, a KLAV Group company. Long Beach networking events have a personality of their own — waterfront venues, rooftop lounges, hotel ballrooms, and converted lofts. The right AV setup keeps conversation flowing, presentations sharp, and the energy professional without overpowering the room. Use this checklist to plan a 100–250 guest networking mixer like a pro.

Sound

Audio is the foundation. If guests can't hear the host or the music sits wrong, the night dies fast.

• PA Speakers (powered, 12"–15"): Needed from doors-open through last call. Quantity: 2 mains + 1 sub for 100–150 guests; 4 mains + 2 subs for 200–250. Rental: $150–$400 per speaker.
• Wireless Handheld Mics: Needed for welcome remarks, sponsor shoutouts, and guest intros. Quantity: 2 (one active, one backup). Rental: $75–$150 per mic.
• Lavalier Mic: Needed if a keynote or panelist is presenting hands-free. Quantity: 1–2. Rental: $85–$175 each.
• Stage Monitor: Needed when a speaker or DJ is performing live. Quantity: 1–2. Rental: $100–$200 each.
• Digital Mixer (8–16 channel): Needed for the entire event run. Quantity: 1. Rental: $200–$500.

Lighting

Lighting sets the tone — warm and conversational early, energetic later.

• LED Uplighting (battery or wired): Needed for room ambiance from setup through breakdown. Quantity: 8–16 fixtures depending on room size. Rental: $25–$50 per fixture.
• Dance Floor Lighting (moving heads or par cans): Needed if a dance set follows the mixer portion. Quantity: 4–6 fixtures. Rental: $50–$125 per fixture.
• Stage Wash Lighting: Needed when speakers, awards, or panels are scheduled. Quantity: 2–4 LED pars. Rental: $40–$90 each.
• Ambient Pin Spots: Needed for centerpieces, signage, or sponsor displays. Quantity: 4–8. Rental: $20–$45 each.

Video

Visuals reinforce branding, sponsors, and content during your program block.

• HD Projector (5,000+ lumens): Needed when sponsor reels or slides are shown. Quantity: 1. Rental: $300–$650.
• Projection Screen (10–12 ft): Needed alongside the projector. Quantity: 1. Rental: $150–$400.
• 55"–75" TV Displays on Stands: Needed for sponsor loops, agendas, and check-in signage. Quantity: 2–4. Rental: $200–$500 per display.
• HDMI Switcher + Cables: Needed for any multi-source presentation. Quantity: 1 kit. Rental: $75–$200.

DJ and Music

Music is the social lubricant — book the gear that matches your DJ's preference.

• Pioneer CDJs (turntables): Needed for pro DJ sets. Quantity: 2 + 1 mixer. Rental: $400–$700 set.
• DJ Controller (Pioneer DDJ or Rane One): Needed for plug-and-play DJ setups. Quantity: 1. Rental: $150–$350.
• DJ Booth Facade with LED Front: Needed for branded, photo-ready setups. Quantity: 1. Rental: $200–$450.

Extras

Memory makers — guests post these online, extending your event reach.

• Photo Booth (open-air with backdrop): Needed for the full event. Quantity: 1. Rental: $600–$1,200.
• Fog Machine (low-lying or hazer): Needed for the dance segment. Quantity: 1. Rental: $75–$200.
• Confetti Cannon (CO2 or electric): Needed for grand-entrance or finale moments. Quantity: 2. Rental: $100–$250 each.

Rent the Whole Setup From One Trusted Partner

Skip the headache of juggling five vendors. Event Rentals NYC, a KLAV Group company with 1,000+ events produced for clients including Madison Square Garden, Barclays Center, Facebook, and Maserati, delivers, sets up, runs, and breaks down every piece on this checklist. We service Long Beach and the entire tri-state area with flat-rate packages, on-site technicians, and same-week availability.

Call (646) 280-9522 or visit eventrentalsnyc.com to lock in your Long Beach networking event today.