AV Equipment Checklist for a Networking Event in Brickell

By Event Rentals NYC — a KLAV Group company

Brickell crowds expect polish. Whether you are hosting 75 founders at a rooftop on Brickell Avenue or 300 professionals inside a high-rise lounge, your AV setup is what separates a forgettable mixer from a signature event. Use this checklist to plan smart, budget right, and impress every guest who walks in.

Sound

Clear audio is non-negotiable. Guests must hear announcements, speakers, and music without strain.

• PA System (Powered Speakers): Needed for any event over 50 guests. Recommended quantity: 2 speakers for up to 150 guests, 4 for 300+. Rental range: $250–$650 per pair.
• Wireless Handheld Microphones: Needed for welcome remarks, sponsor shoutouts, and Q&A. Recommended quantity: 2 mics minimum (one live, one backup). Rental range: $75–$150 per mic.
• Lavalier Microphone: Needed if you have a panel or keynote. Quantity: 1 per panelist. Rental range: $95–$175 each.
• Stage Monitor: Needed when speakers are more than 10 feet from the PA. Quantity: 1 wedge. Rental range: $125–$225.
• Mixing Console (8–16 channel): Needed for any event with mics + music. Quantity: 1. Rental range: $200–$500.

Lighting

Brickell venues skew modern and minimalist — lighting is what brings the warmth and energy.

• LED Uplighting: Needed to wash walls in your brand color. Quantity: 12 fixtures for a typical 2,500 sq ft venue. Rental range: $35–$60 per fixture.
• Dance Floor Lighting (Moving Heads / Wash): Needed if music transitions to a social hour after networking. Quantity: 4 fixtures. Rental range: $400–$800 package.
• Stage Wash Lighting: Needed for any speaker, panel, or pitch segment. Quantity: 2–4 par cans. Rental range: $150–$300.
• Ambient Pin Spots: Needed to highlight cocktail tables, signage, or sponsor displays. Quantity: 6–10. Rental range: $25–$45 each.

Video

Use video to reinforce your brand, sponsors, and key messaging throughout the night.

• HD Projector (5,000+ lumens): Needed for sponsor logos, slide decks, or live feeds. Quantity: 1. Rental range: $350–$750.
• Projection Screen (10–12 ft): Needed alongside any projector. Quantity: 1. Rental range: $200–$400.
• 55"–75" TV Displays on Stands: Needed for sponsor loops at registration and bar areas. Quantity: 2–3. Rental range: $225–$450 each.
• HDMI / Switcher Kit: Needed when running multiple inputs (laptop, camera, sponsor reel). Quantity: 1. Rental range: $150–$300.

DJ / Music

Music sets the tempo of every Brickell networking event — from arrival energy to after-hours mingling.

• DJ Controller (Pioneer DDJ or equivalent): Needed for any DJ-led set. Quantity: 1. Rental range: $200–$400.
• CDJ Turntables + Mixer: Needed for premium DJ talent. Quantity: 2 CDJs + 1 mixer. Rental range: $500–$900 package.
• Branded DJ Booth Facade: Needed to elevate visual presentation. Quantity: 1. Rental range: $250–$500.

Extras

Add-ons turn networking into shareable, brand-building moments.

• Photo Booth (360 or Open-Air): Needed to drive social media posts and sponsor activations. Quantity: 1. Rental range: $800–$1,800.
• Low-Lying Fog Machine: Needed for dramatic entrances or DJ reveals. Quantity: 1. Rental range: $200–$400.
• Confetti Cannons: Needed for award reveals or grand finale moments. Quantity: 2–4. Rental range: $75–$150 each.

Rent Your Brickell Networking Event Setup From Event Rentals NYC

Event Rentals NYC, a KLAV Group company, has produced 1,000+ events for clients including Madison Square Garden, Facebook, Ogilvy, and Maserati. We deliver, set up, run, and strike — so you can focus on your guests.

Call 646-280-9522 or visit klavgroup.com to lock in your Brickell event date today.