Memorial Service AV Equipment Checklist — Wicker Park

Prepared by Event Rentals NYC, a KLAV Group company. A Memorial Service deserves dignity, clarity, and warmth. Wicker Park venues range from intimate lofts to community halls, so your AV setup must support eulogies, tribute videos, soft music, and respectful ambience. Use this practical checklist to plan a seamless service.

Sound

Clear audio is the single most important element. Every word spoken must be understood by every guest, including elderly family members in the back rows.

• PA System (2x powered speakers + subwoofer) — Needed for guest counts above 40. Quantity: 1 system for up to 150 guests. Cost: $250–$500.
• Wireless Handheld Microphones — For eulogies, readings, and clergy. Quantity: 2–3 (always carry a backup). Cost: $75–$150 each.
• Lavalier Microphone — For the officiant or family speaker. Quantity: 1. Cost: $100–$175.
• Stage Monitor — So speakers hear themselves clearly. Quantity: 1. Cost: $100–$150.
• Audio Mixer (8-channel) — Combines mics, music, and video audio. Quantity: 1. Cost: $125–$250.

Lighting

Lighting sets the emotional tone. Soft, warm tones communicate comfort and reverence.

• LED Uplighting (warm white or amber) — Place around the perimeter. Quantity: 8–12 units. Cost: $35–$60 per unit.
• Ambient Pin-Spot Lighting — Highlights photo displays, flowers, or urn table. Quantity: 2–4. Cost: $40–$75 each.
• Stage Wash Lighting — Gentle illumination for the podium and memorial area. Quantity: 2. Cost: $100–$200 per pair.
• Dance Floor Lighting — Skip for traditional services; include only for upbeat "celebration of life" receptions afterward. Cost: $150–$300.

Video

Tribute videos and photo slideshows are often the most powerful moment of the service.

• HD Projector (5,000+ lumens) — For tribute slideshows. Quantity: 1. Cost: $250–$450.
• Projection Screen (10 ft.) — Tripod or fast-fold. Quantity: 1. Cost: $150–$300.
• 55"–65" TV Displays — Ideal for smaller Wicker Park lofts and entry photo loops. Quantity: 1–2. Cost: $175–$275 each.
• Laptop + HDMI Cabling — For reliable playback. Quantity: 1. Cost: $75–$125.

DJ / Music

Live or recorded music supports the program. Most memorial services use controlled playlists rather than full DJ setups.

• DJ Controller + Laptop Setup — For curated background playlists. Quantity: 1. Cost: $200–$400.
• DJ Booth Façade — Clean, understated design recommended. Quantity: 1. Cost: $100–$175.
• Turntables — Only for vinyl tributes honoring the deceased's personal music collection. Quantity: 2. Cost: $250–$400.
• Background Music Package — Speaker + source + tech for pre-service arrivals. Cost: $300–$500.

Extras

These are optional and depend on family preferences. Most are reserved for celebration-of-life gatherings.

• Photo Booth with Memorial Frame — Guests leave printed memories. Quantity: 1. Cost: $500–$900.
• Fog Machine — Avoid for traditional services; generally inappropriate.
• Confetti Cannons — Only for a celebration-of-life finale, if requested by family. Cost: $50–$100 per cannon.
• Candle-Effect LED Pillars — Safe alternative to open flame. Quantity: 10–20. Cost: $10–$15 each.

Rent With Confidence From Event Rentals NYC

Event Rentals NYC, powered by KLAV Group, has produced over 1,000 events for clients including Madison Square Garden, Hillsong NYC, and Christian Cultural Center Brooklyn. We deliver, set up, and break down — so your family can focus on remembering, not logistics.

Call 646-280-9522 or visit klavgroup.com to reserve your Wicker Park Memorial Service package today.