The Complete AV Equipment Checklist for a Memorial Service in Scottsdale

Planning a Memorial Service in Scottsdale requires sensitivity, dignity, and flawless audio so every word, song, and tribute is heard clearly. As the trusted AV partner of Event Rentals NYC, a KLAV Group company, we've produced over 1,000 events for clients including Hillsong NYC, Christian Cultural Center Brooklyn, and the Marriott Hotel. Use the checklist below to plan with confidence.

Sound — The Most Critical Category

• PA System (Line Array or Powered Speakers): Needed from setup through final dismissal. For a 100–250 guest service, plan on 2 powered tops + 1 sub. Cost range: $300–$650.
• Wireless Handheld Microphones: Required for the officiant, eulogies, and family tributes. Recommended quantity: 4–6 mics so speakers can rotate without delay. Cost range: $60–$95 per mic.
• Lavalier Mics: Useful for the officiant during prolonged remarks. Quantity: 2. Cost range: $75–$110 per unit.
• Stage Monitors: Needed if vocalists or musicians perform live. Quantity: 2 wedge monitors. Cost range: $120–$200.
• Digital Mixer (16–24 channel): Needed throughout the service. Quantity: 1. Cost range: $250–$450.

Lighting — Soft, Reverent, Cinematic

• Uplighting (LED Wash Cans): Use warm amber, ivory, or soft lavender to create a peaceful tone. Quantity: 12–20 units. Cost range: $25–$40 per unit.
• Stage Wash Lighting: Required to illuminate the podium and casket area. Quantity: 4 fixtures. Cost range: $200–$350 total.
• Ambient Pinspots (for Photos & Floral Tributes): Quantity: 6–10. Cost range: $15–$25 per unit.
• Dance Floor Lighting: Only if a celebration-of-life reception follows. Quantity: 2–4 LED bars. Cost range: $150–$300.

Video — Tribute Slideshows & Live Streaming

• HD Projector (5,000+ lumens): Needed for the photo tribute slideshow. Quantity: 1. Cost range: $300–$550.
• Fast-Fold Projection Screen (9' x 12'): Quantity: 1. Cost range: $200–$350.
• 55" TV Displays: For lobby, sign-in tables, or overflow areas. Quantity: 2–4. Cost range: $175–$275 per display.
• Live Stream Camera Kit: Needed for remote family members. Quantity: 1 PTZ + encoder. Cost range: $450–$800.

DJ / Music — Tasteful & Understated

• DJ Controller (Pioneer DDJ or Rane One): Required for processional, recessional, and reception. Quantity: 1. Cost range: $150–$250.
• Turntables (Optional Vinyl Tribute Setup): Quantity: 2. Cost range: $300–$500.
• DJ Booth Façade (Black or White Scrim): Quantity: 1. Cost range: $125–$200.
• Background Music Playlist Programming: Included with our DJ packages.

Extras — Reception & Celebration of Life

• Photo Booth (Open-Air with Memorial Backdrop): Optional for receptions. Quantity: 1. Cost range: $650–$950.
• Light Haze Machine (NOT heavy fog): Adds cinematic depth without obscuring guests. Quantity: 1. Cost range: $100–$175.
• Confetti Cannons (White Petals or Doves Only): Reserved for celebrations of life. Quantity: 2–4. Cost range: $50–$90 each.
• Power Distribution & Cable Management: Always required. Cost range: $150–$300.

Rent the Complete Package from Event Rentals NYC

Memorial Services demand precision, professionalism, and respect. Event Rentals NYC, a KLAV Group company, ships nationwide and delivers turnkey AV production to Scottsdale and across the country. From microphones to memorial lighting, our team handles delivery, setup, on-site engineering, and breakdown — so your family can focus on what matters.

Call 646-280-9522 or visit klavgroup.com to request your custom Memorial Service AV quote today.