Memorial Service AV Equipment Checklist — San Antonio

Brought to you by Event Rentals NYC, a KLAV Group company. Planning a dignified, well-run memorial service requires the right audio, lighting, and video gear. Use this checklist to ensure every tribute, song, and speech is heard and seen clearly.

Sound Equipment

Audio is the most important element of a memorial. Guests must hear eulogies, readings, and music without strain.

• PA System (2 speakers + subwoofer): Needed for venues over 50 guests. Recommended quantity: 1 full system for up to 150 guests; 2 systems for 150–300. Rental range: $250–$600.
• Wireless Handheld Microphones: Needed for speakers and clergy. Recommended: 2–3 mics. Rental range: $60–$120 each.
• Wireless Lavalier Microphone: Needed for hands-free officiants or family tributes. Recommended: 1–2 units. Rental range: $75–$150 each.
• Stage Monitors: Needed when live musicians or vocalists perform. Recommended: 2 monitors. Rental range: $80–$150 each.
• Digital Mixer (12–16 channel): Needed to balance mics, music, and video audio. Recommended: 1 mixer with operator. Rental range: $200–$450.

Lighting Equipment

Proper lighting sets a reverent tone and highlights tribute areas.

• LED Uplighting: Needed to wash venue walls in soft amber, white, or memorial colors. Recommended: 8–12 fixtures. Rental range: $25–$45 per fixture.
• Stage / Podium Wash Lighting: Needed so speakers are visible on camera and to guests. Recommended: 2–4 par cans. Rental range: $40–$75 each.
• Ambient String Lighting or Pin Spots: Needed to highlight memorial tables, floral displays, and photo boards. Recommended: 4–6 pin spots. Rental range: $35–$60 each.
• Dance Floor Lighting (celebration of life): Needed only for post-service receptions. Recommended: 2 moving heads + 1 wash. Rental range: $150–$350.

Video Equipment

Memorial slideshows and livestream feeds are standard for modern services.

• HD Projector (5,000+ lumens): Needed for tribute slideshows and video montages. Recommended: 1 projector. Rental range: $250–$550.
• Fast-Fold Projection Screen (9x12 or 10x17): Needed indoor or tented venues. Recommended: 1–2 screens. Rental range: $175–$400.
• 55"–75" TV Displays: Needed at entry, lobby, or overflow areas. Recommended: 2–3 displays on stands. Rental range: $150–$300 each.
• Livestream Camera Kit: Needed when out-of-town family cannot attend. Recommended: 1 operator + 2-camera kit. Rental range: $600–$1,200.

DJ / Music

Background and processional music require a dedicated source.

• DJ Controller (Pioneer DDJ or equivalent): Needed for a DJ-led service. Recommended: 1 unit. Rental range: $150–$275.
• Turntables (pair + mixer): Needed only for vinyl-preference DJs. Recommended: 2 turntables + 1 battle mixer. Rental range: $275–$450.
• DJ Booth / Facade: Needed for polished front-of-house appearance. Recommended: 1 white or black facade. Rental range: $125–$250.

Extras

Optional touches for celebration-of-life receptions.

• Photo Booth (open-air with memorial backdrop): Needed for 3-hour reception. Recommended: 1 booth with attendant. Rental range: $500–$900.
• Low-Lying Fog Machine: Needed for first-dance tribute effects only. Recommended: 1 unit. Rental range: $150–$275.
• Confetti Cannon (white or dove-themed): Needed for release moments. Recommended: 2–4 cannons. Rental range: $40–$75 each.

Rent From Event Rentals NYC

Event Rentals NYC, a KLAV Group company, delivers turnkey AV packages to San Antonio and nationwide. With clients including Madison Square Garden, Barclays Center, and UBS Arena, our team ensures your memorial runs flawlessly.

Call 646-280-9522 or email ozzy@klavgroup.com to reserve your package today.