AV Equipment Checklist for a Memorial Service in Richmond

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Planning a Memorial Service in Richmond requires equipment that supports clear speech, soft music, dignified visuals, and a calm atmosphere. Use this checklist to make sure nothing is overlooked.

Sound

The most important system at any memorial — every word from the eulogy must be heard clearly.

• PA Speaker System (2 tops + 1 sub): Needed for the entire service. Recommended for venues up to 200 guests. Rental: $250–$450/day.
• Wireless Handheld Microphones (2): One for the officiant, one rotating for family eulogies. Needed all day. Rental: $75–$120 each/day.
• Lavalier Microphone (1): For the officiant or pastor who moves around. Rental: $85–$135/day.
• Stage Monitor (1): So speakers can hear themselves clearly. Rental: $95–$150/day.
• 12-Channel Mixer: To balance mics, music, and video audio. Rental: $125–$225/day.

Lighting

Lighting should feel reverent, never theatrical. Soft tones honor the moment.

• LED Uplighting (8–12 fixtures): Set to warm amber or soft white along walls. Needed throughout the service. Rental: $25–$45 per fixture.
• Stage Wash Lighting (2 fixtures): Soft front light on the lectern and memorial display. Rental: $75–$125 each.
• Ambient Pin-Spot Lights (2): Highlight the memorial photo, urn, or flower arrangement. Rental: $40–$65 each.
• Dance Floor Lighting: Generally not appropriate for memorials — skip unless a celebration-of-life reception follows.

Video

Photo and video tributes are central to a meaningful memorial service.

• HD Projector + 9' Screen: For the photo slideshow or video tribute. Needed before, during, and after the service. Rental: $375–$650/day.
• 55" or 65" TV Displays (2): Side displays so every guest can see, regardless of seating. Rental: $225–$375 each/day.
• Laptop with HDMI Switcher: For seamless transitions between slideshow, video, and live camera. Rental: $150–$250/day.
• Live Stream Camera Kit: For family who cannot travel to Richmond. Rental: $450–$850/day.

DJ / Music

A DJ-style setup is rarely needed at a memorial, but a controlled music source is essential.

• DJ Controller + Booth: If a celebration-of-life reception follows the service. Rental: $325–$525/day.
• Turntables: Only if requested for a themed reception — generally skip for memorials.
• Background Music Playback System: A laptop or iPad routed through the mixer for hymns, processionals, and recessionals. Rental: $75–$125/day.

Extras

Most "extras" are inappropriate for the service itself but may be welcome at a celebration-of-life reception immediately after.

• Photo Booth with Memory Backdrop: Encourage guests to leave photos and notes for the family. Rental: $550–$950 for 4 hours.
• Fog Machine: Skip — not appropriate for memorials.
• Confetti Cannons: Skip — not appropriate for memorials.
• Memory Candle Display (battery LED, 24 units): A respectful alternative to fog or confetti. Rental: $125–$200.
• On-Site AV Technician: Strongly recommended so the family never has to troubleshoot. Rental: $450–$750/day.

Rent From Event Rentals NYC

Event Rentals NYC, a KLAV Group company, delivers and sets up world-class AV across the Mid-Atlantic, including Richmond, Virginia. Our team brings 20+ years of experience and 1,000+ events of expertise — including high-trust partners like Christian Cultural Center Brooklyn and Newark Symphony Hall — to your most important moments.

Call Event Rentals NYC today at 646-280-9522 or visit klavgroup.com to reserve your Memorial Service AV package. We handle every detail so your family can focus on what matters.