AV Equipment Checklist: Memorial Service in El Paso
By Event Rentals NYC — A KLAV Group Company
Planning a Memorial Service is a tender responsibility. Every word, song, and tribute video deserves to be heard and seen clearly. This checklist from Event Rentals NYC, the rental division of KLAV Group (producers for Madison Square Garden, Barclays Center, and Hillsong NYC), helps El Paso families and funeral directors get the AV setup right the first time.
Sound
Crystal-clear audio is non-negotiable. Eulogies, prayers, and music must reach every guest without distortion.
- PA System (Line Array or Powered Speakers): Needed for any service over 50 guests. Quantity: 2 mains plus 1 subwoofer for rooms up to 200; add 2 delay speakers for halls over 300. Rental: $250–$650/day.
- Wireless Microphones: Essential for officiants, family speakers, and singers. Quantity: 2 handheld plus 1 lavalier for the officiant. Rental: $60–$120 per mic/day.
- Stage Monitors: Needed if live musicians, vocalists, or a choir will perform. Quantity: 2 wedge monitors. Rental: $75–$150 each/day.
- Digital Mixer: Required to balance speakers and music. Quantity: 1 (12–16 channel). Rental: $150–$350/day.
Lighting
Lighting sets a respectful, reverent tone. Avoid harsh white floods.
- Uplighting: Use warm amber or soft white to wash walls. Quantity: 8–16 LED uplights for a typical chapel or hall. Rental: $25–$45 per fixture/day.
- Dance Floor Wash (Reception only): If the family hosts a celebration-of-life reception. Quantity: 4 par cans. Rental: $30–$50 each/day.
- Stage / Podium Lighting: Soft front light on the speaker. Quantity: 2 LED ellipsoidals. Rental: $75–$125 each/day.
- Ambient Candle-Style LEDs: Battery-powered pillars for memorial tables. Quantity: 12–24. Rental: $5–$10 each/day.
Video
Tribute slideshows and live streaming require reliable video.
- Projector (5,000+ lumens): Needed for tribute videos in dim chapels. Quantity: 1. Rental: $300–$600/day.
- Projection Screen (10ft–12ft): Quantity: 1 front-of-room. Rental: $150–$275/day.
- TV Displays (55" or 65"): Lobby memorial loops or overflow rooms. Quantity: 2–4. Rental: $175–$350 each/day.
- Live Stream Kit: For out-of-state family. Quantity: 1 camera plus encoder. Rental: $400–$800/day.
DJ / Music
Most memorials use curated playlists rather than open-format DJing.
- DJ Controller (Pioneer DDJ or similar): For a DJ handling tribute music and reception. Quantity: 1. Rental: $200–$400/day.
- Turntables (CDJ-3000 pair): Only if a professional DJ requests them. Quantity: 2. Rental: $250–$400 each/day.
- DJ Booth Façade: Clean, neutral fabric front. Quantity: 1. Rental: $125–$200/day.
Extras
Reserved for celebration-of-life receptions, not the service itself.
- Photo Booth (Memory Booth): Guests record short video messages for the family. Quantity: 1. Rental: $600–$1,200/day.
- Fog Machine: Generally not recommended for memorials. Skip unless requested.
- Confetti: Inappropriate for the service. Acceptable only at a celebration-of-life reception. Rental: $75–$150 per cannon.
Rent From Event Rentals NYC
With 20+ years and 1,000+ events produced, Event Rentals NYC delivers Fortune-500-grade AV with white-glove care. We ship and crew memorial services nationwide, including El Paso. Call our team to build your custom package today.