The Ultimate AV Equipment Checklist for a Holiday Party in West Hollywood

Brought to you by Event Rentals NYC — a KLAV Group company. 20+ years producing events for Madison Square Garden, Barclays Center, Hillsong NYC, Facebook, and Maserati.

West Hollywood holiday parties demand polish. Whether you're hosting 75 guests in a rooftop lounge or 400 in a private estate, the right AV setup turns a good night into a legendary one. Use this checklist to plan your rental order with confidence.

Sound

The backbone of any party. Underpowered audio kills the vibe before the first toast.

• Powered PA Speakers (15" tops) — Need it always. Quantity: 2 for up to 150 guests, 4 for 150–300. Rental: $150–$300 per speaker.
• Subwoofers (18") — Need it for any dance floor. Quantity: 2 minimum. Rental: $200–$400 each.
• Wireless Handheld Mics — Need it for toasts, host announcements, awards. Quantity: 2. Rental: $75–$150 each.
• Wireless Lavalier Mic — Need it if there's an MC or speaker. Quantity: 1. Rental: $75–$125.
• Stage Monitors — Need it for live band or DJ performing on a riser. Quantity: 2. Rental: $100–$200 each.
• Digital Mixer (12-channel) — Need it always. Quantity: 1. Rental: $200–$450.

Lighting

Lighting separates an event from a gathering. Holiday palettes pop with reds, golds, and warm whites.

• LED Uplights (RGBW) — Need it for venue ambiance and color washing walls. Quantity: 12–20. Rental: $35–$60 per fixture.
• Dance Floor Wash (moving heads) — Need it once dancing starts. Quantity: 4 minimum. Rental: $125–$250 each.
• Stage Wash + Spot — Need it for performers, host, or speech moments. Quantity: 4. Rental: $100–$200 each.
• Ambient Pin Spots — Need it to highlight centerpieces and bars. Quantity: 6–10. Rental: $25–$45 each.
• Lighting Controller + Operator — Need it for any setup over 8 fixtures. Rental: $400–$800 (operator included).

Video

Video drives sponsor logos, holiday visuals, and shareable moments.

• HD Projector (7,000+ lumens) — Need it for branded looping content or live camera feed. Quantity: 1–2. Rental: $400–$900.
• Fast-Fold Screen (10ft) — Need it paired with projector. Quantity: 1–2. Rental: $250–$500.
• 55" or 65" TV Displays — Need it for sponsor loops, photo slideshows, menu boards. Quantity: 2–4. Rental: $200–$400 each.
• Video Switcher — Need it for multi-source events. Quantity: 1. Rental: $300–$600.

DJ & Music

Your DJ booth sets the tone. Build it like a professional broadcast setup.

• Pioneer CDJ-3000 Turntables — Need it for pro DJs. Quantity: 2. Rental: $250–$400 each.
• Pioneer DJM-A9 Mixer — Need it paired with CDJs. Quantity: 1. Rental: $300–$500.
• All-in-One Controller (Pioneer Opus-Quad) — Need it for solo DJs or smaller setups. Quantity: 1. Rental: $400–$700.
• Branded DJ Facade/Booth — Need it for upscale events. Quantity: 1. Rental: $300–$600.
• DJ Headphones + Cabling Kit — Need it always. Rental: $50–$100.

Extras That Wow

The difference between memorable and unforgettable.

• Open-Air Photo Booth with Attendant — Need it for guest engagement and social shares. Quantity: 1. Rental: $800–$1,500.
• Low-Lying Fog Machine (Dry Ice Effect) — Need it for first dance or grand entrance. Quantity: 1–2. Rental: $250–$500 each.
• Confetti Cannons (Electric) — Need it for midnight or peak moment. Quantity: 4–6. Rental: $75–$150 per cannon.
• Cold Spark Machines — Need it for dramatic entrances. Quantity: 2–4. Rental: $150–$300 each.

Book Your Holiday Party Rental Today

Event Rentals NYC delivers Fortune 500-grade AV anywhere in the country, including West Hollywood. We handle delivery, setup, on-site engineers, and strike — so you focus on your guests.

Call 646-280-9522 or visit klavgroup.com to lock in your holiday date. December books fast — reserve at least 6 weeks out.