The Complete Holiday Party AV Equipment Checklist for Omaha

Brought to you by Event Rentals NYC — a KLAV Group company. Planning a holiday party in Omaha? Whether it's a corporate gala at the Hilton downtown, a private soirée in Old Market, or a ballroom celebration near Aksarben Village, this checklist covers every piece of AV gear you need to pull off a flawless event. Use it as your planning blueprint — then rent everything turnkey from Event Rentals NYC with nationwide delivery and on-site technician support.

1. Sound System

Sound is non-negotiable. If guests can't hear the toasts, the music, or the MC, the party falls flat.

• PA Speakers (main + subwoofer): Needed for rooms over 1,500 sq ft. Quantity: 2 tops + 2 subs for 100–250 guests. Rental range: $350–$750.
• Wireless Microphones: Needed for speeches, toasts, and the CEO address. Quantity: 2–4 handhelds plus 1 lavalier. Rental range: $75–$150 per mic.
• Stage Monitors: Needed if you have a live band or DJ performing. Quantity: 2 wedges. Rental range: $125–$250.
• Digital Mixer (12–16 channel): Needed any time you run more than 2 audio sources. Quantity: 1. Rental range: $175–$400.

2. Lighting

Lighting transforms a plain ballroom into a holiday wonderland.

• LED Uplighting: Needed to wash walls in red, green, gold, or white. Quantity: 12–20 units for a mid-size ballroom. Rental range: $35–$55 per unit.
• Dance Floor Lighting (moving heads + wash): Needed once dinner ends and the party opens up. Quantity: 4 moving heads + 4 washes. Rental range: $600–$1,200.
• Stage Lighting (front wash + back truss): Needed for any performer, speaker, or band. Quantity: 6–8 PAR cans. Rental range: $400–$800.
• Ambient/Pin Spots for Centerpieces: Needed for elegant dinner seating. Quantity: 1 per table. Rental range: $20–$30 per pin spot.

3. Video

Video elevates the event from party to production.

• HD Projector (5,000+ lumens): Needed for slideshow recaps, year-in-review videos, or branded loops. Quantity: 1–2. Rental range: $400–$900.
• Projection Screen (10–12 ft): Pairs with projector. Quantity: 1 main + 1 secondary. Rental range: $200–$450.
• 55"–75" TV Displays: Needed for sponsor logos, social walls, or directional signage. Quantity: 2–4. Rental range: $250–$500 per display.

4. DJ / Music

The DJ booth anchors the dance floor — make it look as good as it sounds.

• Pioneer CDJs + DJM Mixer Setup: Needed for pro DJs. Quantity: 2 CDJs + 1 mixer. Rental range: $600–$1,100.
• DJ Controller (Rane/Pioneer DDJ): Needed for lighter setups or mobile DJs. Quantity: 1. Rental range: $200–$400.
• Lit Facade DJ Booth: Needed to hide cables and match holiday aesthetic. Quantity: 1. Rental range: $250–$500.

5. Extras That Wow Guests

• Photo Booth (open-air with props): Needed to drive social shares. Quantity: 1. Rental range: $700–$1,500.
• Low-Lying Fog Machine: Needed for dramatic first dances or grand entrances. Quantity: 1. Rental range: $300–$500.
• Confetti Cannons (CO2 powered): Needed for the countdown or big reveal. Quantity: 2–4. Rental range: $150–$300 per cannon.

Rent Everything From One Trusted Source

Don't juggle five vendors. Event Rentals NYC — backed by KLAV Group's 20+ years and 1,000+ events produced for clients like Madison Square Garden, Nickelodeon, Hillsong NYC, and the Maserati Levante launch — delivers nationwide, including Omaha.

Request your custom Holiday Party quote today or call our AV specialists at 646-280-9522. Free consultation, transparent pricing, on-site tech support included.