The Ultimate Holiday Party AV Equipment Checklist — Long Beach Edition

Throwing a Holiday Party in Long Beach this season? Whether you're hosting at a waterfront venue, a private estate, or a corporate ballroom, the right AV setup transforms a good party into an unforgettable one. This checklist from Event Rentals NYC (a KLAV Group company) breaks down exactly what you need, when to book it, how much to rent, and realistic cost ranges so you can budget with confidence.

1. Sound

Book sound gear 4–6 weeks out. Holiday weekends sell out fast.

• PA Speakers (Main + Subwoofer): Quantity: 2 tops + 1–2 subs for 100–200 guests. Cost: $250–$600/day.
• Wireless Microphones: Quantity: 2–4 handheld for toasts, host, awards. Cost: $50–$100 per mic/day.
• Stage Monitors: Quantity: 2 wedge monitors if you have live performers or a DJ booth. Cost: $75–$150 each/day.
• Digital Mixer (12–24 channel): Quantity: 1. Cost: $150–$400/day.
• Cables, stands, DI boxes: Bundled package. Cost: $75–$150/day.

2. Lighting

Book 3–4 weeks out. Lighting is the #1 photo-quality upgrade.

• LED Uplighting: Quantity: 12–20 fixtures (one every 8–10 feet along walls). Cost: $25–$45 per unit/day.
• Dance Floor Wash + Moving Heads: Quantity: 4–6 moving heads + 2 wash lights. Cost: $400–$900 full package.
• Stage Lighting: Quantity: 4 PAR cans + 1 follow spot if speeches or performances. Cost: $200–$500.
• Ambient/Pin-Spots for Tables: Quantity: 1 per centerpiece (10–15). Cost: $15–$25 each/day.
• Lighting Controller + Operator: Cost: $300–$600 (recommended for events over 100 guests).

3. Video

Book 3 weeks out. Confirm venue sightlines before sizing screens.

• HD Projector (5,000–10,000 lumens): Quantity: 1 for slideshows, highlight reels, brand logos. Cost: $350–$900/day.
• Fast-Fold Screen (9x12 or 10x17): Quantity: 1–2 depending on room. Cost: $250–$500/day.
• TV Displays (55"–75"): Quantity: 2–4 for sponsor loops, social media walls, menus. Cost: $175–$400 each/day.
• Video Switcher + HDMI Distribution: Cost: $200–$500/day.

4. DJ/Music

Book DJ gear alongside sound, 4–6 weeks out.

• Pioneer CDJ Turntables (CDJ-3000 or XDJ): Quantity: 2. Cost: $250–$400 each/day.
• DJ Mixer (DJM-900 / DJM-A9): Quantity: 1. Cost: $150–$300/day.
• All-in-One Controller Option (XDJ-RX3): Quantity: 1 for simpler setups. Cost: $200–$350/day.
• Lit DJ Booth/Facade: Quantity: 1. Cost: $250–$500/day.
• Headphones + Booth Monitor: Cost: $75–$150/day.

5. Extras That Make the Night

Book 2–3 weeks out. These are the photo-driver add-ons guests remember.

• Photo Booth (Open-Air w/ Backdrop + Props): Quantity: 1. Cost: $600–$1,200 for 4 hours.
• Low-Lying Fog Machine: Quantity: 1 for dance floor, 1 for first dance/entrance. Cost: $150–$300/day.
• Confetti Cannons (CO2 or Electric): Quantity: 2–4 synced to countdown moment. Cost: $100–$250 each.
• Cold Sparks (Indoor-Safe Fireworks): Quantity: 2–4 units. Cost: $400–$800 package.
• Haze Machine (for lighting beams): Cost: $125–$225/day.

Ready to Lock In Your Long Beach Holiday Party?

Event Rentals NYC has serviced Madison Square Garden, Barclays Center, Marriott, Nickelodeon, and 1,000+ events across the tri-state area. We deliver, set up, operate, and break down — you just enjoy the party.

Call 646-280-9522 or visit EventRentalsNYC.com to get your custom Holiday Party quote in under 24 hours. Bundle packages start at $1,995 and save up to 25% when you book sound, lighting, and DJ gear together.

Long Beach delivery included. Early-December dates booking fast — reserve now.