The Ultimate Holiday Party AV Equipment Checklist for Bronx Venues

Planning a Holiday Party in the Bronx? Whether it's a corporate gala at a private hall, a community celebration in Pelham Bay, or a family bash in a Throgs Neck banquet space, the right AV equipment is what separates a forgettable night from a legendary one. Use this checklist from Event Rentals NYC, a KLAV Group company, to make sure nothing gets missed.

Sound

The foundation of every great Holiday Party. Book sound gear at least 2 weeks in advance — December calendars fill up fast.

• PA Speakers (powered tops + subs) — Need: Required for any party with 50+ guests. Quantity: 2 tops + 2 subs for up to 200 guests. Cost: $250–$600/day.
• Wireless Microphones — Need: For toasts, host announcements, awards. Quantity: 2 handheld + 1 lavalier. Cost: $75–$150/mic/day.
• Stage Monitors — Need: If you have live performers, a band, or a host working the room. Quantity: 2 wedges. Cost: $100–$200/day.
• 12-Channel Mixer — Need: To blend DJ, mics, and live inputs cleanly. Quantity: 1. Cost: $125–$300/day.

Lighting

Holiday Parties live and die by atmosphere. Lighting transforms a plain banquet hall into a winter wonderland.

• LED Uplighting (RGB wireless) — Need: To wash walls in red, gold, or icy blue holiday tones. Quantity: 12–16 fixtures for a 4,000 sq ft room. Cost: $25–$45 per fixture/day.
• Dance Floor Lighting (moving heads + wash) — Need: When dancing starts after dinner. Quantity: 4 moving heads + 2 wash bars. Cost: $400–$800/day package.
• Stage Lighting — Need: For live performers, speakers, or a DJ riser. Quantity: 4 PAR cans + 1 spotlight. Cost: $200–$450/day.
• Ambient/Pin Spot Lighting — Need: To highlight centerpieces, cake tables, and step-and-repeat. Quantity: 6–10 pin spots. Cost: $20–$35 each/day.

Video

Perfect for slideshows of the year's highlights, holiday montages, sponsor logos, or live game broadcasts.

• HD Projector (5,000+ lumens) — Need: For large rooms with dim lighting. Quantity: 1 for rooms under 3,000 sq ft. Cost: $300–$650/day.
• Projection Screen (10–12 ft) — Need: Paired with any projector. Quantity: 1 front-projection. Cost: $150–$350/day.
• 55"–75" TV Displays — Need: For smaller rooms, sponsor loops, or photo slideshows near entry. Quantity: 2–4 on rolling stands. Cost: $200–$400 per display/day.

DJ & Music

Bronx Holiday Parties demand serious sound — Latin, hip-hop, R&B, salsa, and holiday classics back to back.

• Pioneer DJ Controller (DDJ-FLX10 or XDJ-RX3) — Need: For all DJ sets. Quantity: 1. Cost: $200–$400/day.
• Pioneer Turntables + Mixer (CDJ-3000 setup) — Need: For pro DJs spinning open format. Quantity: 2 CDJs + DJM-900. Cost: $500–$900/day package.
• DJ Booth Facade with LED Front — Need: For a polished, branded look. Quantity: 1. Cost: $200–$450/day.

Extras

The details guests post about on Instagram all night.

• Photo Booth (open-air with backdrop) — Need: Guest entertainment + content. Quantity: 1 for up to 250 guests. Cost: $600–$1,200 (4 hrs).
• Low-Lying Fog Machine — Need: For first dance, grand entrance, or DJ drops. Quantity: 1. Cost: $150–$300/day.
• Confetti Cannons (CO2 or electric) — Need: Midnight or peak-energy moment. Quantity: 2–4 cannons. Cost: $100–$250 each.

Rent Your Holiday Party AV From Event Rentals NYC

Event Rentals NYC, a KLAV Group company, has produced 1,000+ events for clients including Madison Square Garden, Hillsong NYC, Marriott, and the City of New York. We deliver, set up, and break down across the Bronx and all five boroughs. Call 646-280-9522 or visit klavgroup.com to lock in your Holiday Party rental package today — December dates book out by mid-November.