The Complete AV Equipment Checklist for a Graduation in Savannah

Brought to you by Event Rentals NYC — a KLAV Group company with 20+ years of AV production experience and 1,000+ events produced for venues like Madison Square Garden, Barclays Center, and UBS Arena.

Planning a graduation ceremony or celebration in Savannah? Whether you're hosting at a historic venue on River Street, a backyard reception in the Historic District, or a larger celebration at a local ballroom, the right AV setup turns a good event into an unforgettable one. Use this checklist to make sure nothing gets missed.

1. Sound

Sound is non-negotiable — every speech, every name called, every song must be crystal clear.

• PA Speakers — Need it for: speeches, music, announcements. Qty: 2 main speakers + 1 subwoofer for 100–200 guests; add a second sub for 200+. Cost: $150–$450/day.
• Wireless Microphones — Need it for: speeches, diploma presentation, MC. Qty: 2 handhelds + 1 lavalier minimum. Cost: $50–$100 per mic/day.
• Stage Monitors — Need it for: speakers and performers to hear themselves. Qty: 2 wedges for most graduations. Cost: $75–$150/day.
• Mixer / Soundboard — Need it for: balancing mic, music, and video audio. Qty: 1 digital mixer (12-channel minimum). Cost: $100–$300/day.

2. Lighting

Lighting sets the tone from processional to after-party.

• Uplighting — Need it for: transforming a plain room into something elegant. Qty: 8–16 LED uplights in school colors. Cost: $25–$40 per unit/day.
• Dance Floor Lighting — Need it for: the reception. Qty: 4 moving heads + 2 wash lights. Cost: $200–$500/day.
• Stage Lighting — Need it for: the speaker area and diploma handoff. Qty: 2–4 front wash lights. Cost: $150–$300/day.
• Ambient / String Lighting — Need it for: outdoor Savannah receptions under oak trees. Qty: 200–500 ft of bistro lights. Cost: $2–$4 per linear foot.

3. Video

Video immortalizes the moment and scales the ceremony to every guest.

• Projector (5000+ lumens) — Need it for: slideshows, name displays, photo montages. Qty: 1 for rooms up to 200; 2 for larger. Cost: $250–$600/day.
• Projection Screen — Need it for: paired with projector. Qty: 1x 10' tripod screen (small) or 12' fast-fold (large). Cost: $100–$350/day.
• TV Displays (55"–75") — Need it for: cocktail area, step-and-repeat, overflow viewing. Qty: 2–4. Cost: $200–$400 per TV/day.

4. DJ / Music

Every graduation deserves a soundtrack.

• DJ Controller (Pioneer DDJ or equivalent) — Need it for: reception DJ. Qty: 1. Cost: $150–$300/day.
• Turntables (CDJ-3000 pair) — Need it for: professional DJs. Qty: 2 + DJM mixer. Cost: $400–$700/day.
• DJ Booth / Facade — Need it for: clean presentation. Qty: 1 LED-lit booth. Cost: $150–$300/day.

5. Extras

These turn a graduation into a celebration guests talk about for years.

• Photo Booth — Need it for: social keepsakes. Qty: 1 (mirror or open-air). Cost: $600–$1,200/day (attendant included).
• Fog / Haze Machine — Need it for: entrance reveals, dance floor. Qty: 1. Cost: $75–$150/day.
• Confetti Cannons — Need it for: cap toss moment. Qty: 4–8 handheld + 2 CO2. Cost: $25–$75 per cannon.

Ready to Book Your Graduation AV?

Don't leave your graduation to amateurs. Event Rentals NYC — a KLAV Group company — ships Fortune-500-grade AV anywhere in the Southeast, including Savannah, with full setup, on-site techs, and breakdown included.

📞 Call 646-280-9522 • ✉️ ozzy@klavgroup.com • 🌐 klavgroup.com

Reserve your date today — graduation season books out fast.