Graduation Event AV Equipment Checklist
Complete Guide for Planning Your Perfect Celebration in Richmond
Planning a graduation event in Richmond? Our comprehensive AV equipment checklist from Event Rentals NYC (a KLAV Group company) helps ensure you have everything needed for an unforgettable celebration. Whether you're hosting an intimate gathering or a large-scale event, this guide provides recommended quantities, timing, and cost ranges for all essential audio-visual equipment.
Sound System
PA System (Main Speakers)
When Needed: Order 2-3 weeks in advance
Recommended Quantity: 2-4 speakers depending on venue size (1,000-5,000 sq ft)
Cost Range: $800-$2,500
Essential for speeches, background music, and announcements. Larger venues require bigger systems.
Wireless Microphones
When Needed: Order 2-3 weeks in advance
Recommended Quantity: 2-3 handheld, 1 lavalier for speakers
Cost Range: $150-$500 each
Perfect for diplomas presentation, speeches, and guest remarks. Always have backups.
Monitor Speakers
When Needed: Order 2-3 weeks in advance
Recommended Quantity: 1-2 floor monitors
Cost Range: $300-$800
Allows speakers to hear themselves clearly during presentations.
Mixer/Audio Console
When Needed: Order 3 weeks in advance
Recommended Quantity: 1 professional mixer
Cost Range: $400-$1,200
Controls all audio inputs and outputs. Essential for professional sound management.
Lighting
Uplighting
When Needed: Order 2-3 weeks in advance
Recommended Quantity: 8-12 LED uplights for ambiance
Cost Range: $200-$600
Creates elegant atmosphere and highlights venues. Adjustable colors for school colors.
Dance Floor Lighting
When Needed: Order 2-3 weeks in advance
Recommended Quantity: 1 LED dance floor or 4-6 LED par lights
Cost Range: $300-$1,000
Energizes the dance floor and encourages celebration and dancing.
Stage
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