Graduation AV Equipment Checklist — Oklahoma City

Brought to you by Event Rentals NYC, a KLAV Group company. Whether you're hosting a high school commencement, college graduation, or private celebration in OKC, this checklist covers every piece of AV gear you'll need — when to use it, how much to rent, and ballpark cost.

1. Sound

The single most important system at any graduation. If guests can't hear the speeches, the event fails.

• PA Speakers (Main + Subs) — Needed for ceremonies, speeches, and music playback. Recommended: 2 main tops + 2 subs for groups under 300; 4 tops + 2 subs for 300–800 guests. Rental: $350–$900
• Wireless Handheld Microphones — For valedictorian speeches, principals, deans, and announcers. Recommended quantity: 2–4 wireless handhelds. Rental: $75–$150 per mic
• Lavalier/Lapel Microphones — For keynote speakers and faculty walking the stage. Recommended: 2 lavs. Rental: $85–$125 each
• Stage Monitors — Needed if there's live music, choir, or band performances. Recommended: 2 monitor wedges. Rental: $75–$150 each
• Digital Mixer (16–24 channel) — Required for any event with multiple mics and music sources. Rental: $200–$500

2. Lighting

Lighting transforms a gym or banquet hall into a memorable venue.

• LED Uplighting — Wash walls in school colors. Recommended: 12–24 uplights for typical ballroom. Rental: $25–$45 each
• Dance Floor Lighting — For after-ceremony reception. Recommended: 4 moving heads + 2 par cans. Rental: $300–$600 package
• Stage Wash Lighting — Front-light speakers and graduates. Recommended: 4–6 LED par fixtures on truss. Rental: $200–$450
• Ambient/Pin Spot Lighting — Highlights centerpieces and signage. Recommended: 1 per table. Rental: $15 each

3. Video

Critical for slideshows, name displays, and overflow seating.

• HD Projector (5,000–10,000 lumens) — Needed for slideshow presentations and graduate name reveals. Recommended: 1–2 projectors. Rental: $400–$1,200
• Projection Screens (12'–16') — Match the projector size to room. Recommended: 1–2 screens. Rental: $250–$650
• 55"–75" TV Displays — For lobby welcome screens, sponsor loops, and overflow. Recommended: 2–4 displays. Rental: $175–$350 each
• Video Switcher + Laptop — To run slideshows seamlessly. Rental: $250–$500

4. DJ / Music

Reception or after-party essentials.

• Pioneer DJ Controller (DDJ-1000 or XDJ-RX3) — Recommended: 1 controller. Rental: $250–$450
• Turntables (CDJ-3000 pair + DJM-900) — For pro DJs. Rental: $500–$900
• DJ Booth Façade — Clean, branded look. Recommended: 1 white scrim booth. Rental: $150–$300
• DJ Headphones + Backup Laptop — Always have a redundant signal source. Rental: $75–$150

5. Extras

The memory-makers that turn a graduation into a viral moment.

• Photo Booth (open-air w/ props) — Recommended: 1 booth, attendant included. Rental: $600–$1,200
• Fog/Haze Machine — Enhances lighting beams during the reception. Recommended: 1 hazer. Rental: $125–$250
• Confetti Cannons (CO2) — For the cap-toss moment. Recommended: 2–4 cannons. Rental: $75–$150 each
• Cold Spark Machines — Indoor-safe pyro for grand entrances. Recommended: 2 units. Rental: $200–$400 each

Ready to Book Your Graduation?

Event Rentals NYC (a KLAV Group company) services Oklahoma City and nationwide with full-service AV delivery, setup, on-site technicians, and strike. With 1,000+ events produced and clients including Madison Square Garden, Barclays Center, and Hillsong NYC — your graduation is in elite hands.

Request your free Oklahoma City graduation quote today at EventRentalsNYC.com or call 646-280-9522.