Graduation AV Equipment Checklist
Complete Guide for Your Fort Worth Graduation Celebration
From Event Rentals NYC - A KLAV Group Company
Planning a memorable graduation celebration in Fort Worth? Use this comprehensive AV equipment checklist to ensure your event has professional-grade sound, lighting, and video capabilities. Each section includes timing recommendations, quantities for a typical graduation event, and rental cost ranges to help you budget effectively.
🎤 Sound System
PA System (Powered Speakers)
When Needed: 2-3 hours before event start
Quantity: 1-2 systems depending on venue size (typical indoor: 2 speakers)
Cost Range: $300-$800
Essential for speeches, announcements, and background music. Ensures clear audio throughout the venue.
Wireless Microphones
When Needed: 1 hour before event start
Quantity: 2-3 wireless handheld mics
Cost Range: $100-$350
For presentations, speeches, and guest speakers. Wireless allows mobility across stage.
Microphone Stands
When Needed: 1.5 hours before event start
Quantity: 2-3 stands
Cost Range: $50-$150
Provides stable mic placement for speeches and ceremonies.
Audio Mixer
When Needed: 2 hours before event start
Quantity: 1 (professional-grade)
Cost Range: $200-$500
Controls audio levels for all microphones and music sources.
Monitor Speakers
When Needed: 2 hours before event start
Quantity: 1-2 (for stage monitors)
Cost Range: $150-$400
Allows speakers and performers to hear themselves clearly on stage.
💡 Lighting
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