The Ultimate AV Equipment Checklist for Your Colorado Springs Graduation
Planning a graduation ceremony or party in Colorado Springs? Whether you're hosting at The Broadmoor, Cheyenne Mountain Resort, a school auditorium, or a private venue, the right AV setup turns a good event into an unforgettable one. At Event Rentals NYC — a KLAV Group company — we've produced 1,000+ events for clients like Madison Square Garden, Hillsong NYC, and Maserati. Here's the exact checklist we use for graduation events.
Sound Equipment
- PA Speakers (Main + Subs) — Needed for ceremony speeches, music playback, and announcements. Recommended: 2 mains + 2 subwoofers for 100–250 guests. Rental: $300–$600
- Wireless Microphones — Essential for valedictorian, principal, and guest speakers. Recommended: 4 handheld + 2 lavalier mics. Rental: $75–$150 per mic
- Stage Monitors — Needed if you have live performances or a band. Recommended: 2 floor wedges. Rental: $100–$200
- Audio Mixer — Required to balance mics, music, and video playback. Recommended: 12-channel digital mixer. Rental: $150–$350
Lighting
- Uplighting — Sets the mood and matches school colors. Recommended: 12–20 wireless LED uplights. Rental: $25–$45 per light
- Dance Floor Lighting — Needed for the after-party portion. Recommended: 4 moving heads + 2 wash lights. Rental: $300–$600
- Stage Lighting — Ensures speakers and graduates are well-lit on stage. Recommended: 4 front wash + 2 spots. Rental: $400–$800
- Ambient Lighting — String lights or pin spots for table centerpieces. Rental: $200–$500
Video
- Projector — Essential for slideshows of the graduating class. Recommended: 6,000+ lumen HD projector. Rental: $250–$600
- Projection Screen — Needed alongside the projector. Recommended: 9x12ft fast-fold screen. Rental: $150–$350
- TV Displays — Great for cocktail areas and entrance signage. Recommended: 2–4 55" LED displays on stands. Rental: $150–$300 each
- Live Camera + Switcher — For larger ceremonies needing IMAG. Rental: $800–$1,500
DJ & Music
- DJ Controller — Needed for the after-party music. Recommended: Pioneer DDJ-1000 or CDJ-3000 setup. Rental: $200–$500
- Turntables — For old-school DJs or scratching. Recommended: Pair of Technics 1200s. Rental: $250–$400
- DJ Booth Facade — Clean, professional look with custom logo. Recommended: white or LED-front facade. Rental: $150–$300
- Headphones & Cabling — Always included in DJ packages. Rental: $50–$100
Extras
- Photo Booth — A graduation must-have. Recommended: open-air booth with custom backdrop and unlimited prints. Rental: $600–$1,200
- Fog/Haze Machine — Makes lighting beams pop on the dance floor. Rental: $100–$200
- Confetti Cannons — Perfect for the cap-toss moment. Recommended: 4–8 handheld or 2 stage-mounted CO2 cannons. Rental: $150–$400
- Power Distro & Cabling — Always required. Rental: $150–$300
Book Your Graduation Package Today
Don't trust your once-in-a-lifetime celebration to a budget vendor. Event Rentals NYC, a KLAV Group company, delivers Fortune 500–grade AV anywhere in Colorado — including full delivery, professional setup, on-site technicians, and breakdown.
Call us now at (646) 280-9522 or email ozzy@klavgroup.com for a custom graduation quote. Mention "Colorado Springs Graduation" for 10% off your first rental package.