The Ultimate AV Equipment Checklist for Your Tribeca Gala

Hosting a gala in Tribeca means delivering an experience that lives up to the neighborhood's reputation — polished, high-end, and unforgettable. Whether you're producing a charity benefit at Spring Studios, a black-tie fundraiser at Tribeca Rooftop, or a private celebration at Capitale-adjacent venues, your AV setup makes or breaks the night. Below is the complete equipment checklist used by Event Rentals NYC, a KLAV Group company, on hundreds of Manhattan galas.

Sound

Sound is the backbone of every gala. Guests forgive bad lighting; they never forgive a muddy speech.

• Line Array PA System — Needed for any room over 150 guests. Recommended: 2 main arrays plus 2 subwoofers. Rental: $800–$1,800.
• Wireless Handheld Mics (Shure ULX-D) — Needed for emcees, speakers, auctioneers. Recommended: 4 units. Rental: $75–$150 each.
• Wireless Lavalier Mics — Needed for keynote speakers and panel guests. Recommended: 2 units. Rental: $75–$125 each.
• Stage Monitors — Needed for live performers and bands. Recommended: 2–4 wedges. Rental: $100–$200 each.
• Digital Mixing Console (Yamaha QL5 or A&H SQ-6) — Needed for any event with multiple inputs. Recommended: 1 console with engineer. Rental: $500–$1,200.

Lighting

Lighting transforms a raw venue into a gala. Tribeca lofts especially benefit from layered lighting.

• LED Uplighting (battery-powered) — Needed for ambiance and color washing walls. Recommended: 16–24 fixtures. Rental: $35–$60 each.
• Dance Floor Lighting (moving heads + wash) — Needed once dinner ends. Recommended: 4 moving heads + 4 LED bars. Rental: $600–$1,200 package.
• Stage Wash + Spotlights — Needed for any speeches, awards, or performances. Recommended: 6–8 fixtures. Rental: $400–$800.
• Pin Spots for Centerpieces — Needed during dinner service. Recommended: 1 per table. Rental: $25–$40 each.
• Lighting Controller + Tech — Required for any setup over 12 fixtures. Rental: $400–$900.

Video

Video drives sponsor recognition, donor reels, and live IMAG.

• 10K-Lumen Laser Projector — Needed for sponsor logos, video reels, live camera feed. Recommended: 1–2 units. Rental: $900–$1,800 each.
• Fast-Fold Screens (12ft–16ft) — Needed alongside any projector. Recommended: 1–2 screens. Rental: $300–$600 each.
• 55"–75" 4K TV Displays — Needed for cocktail-hour signage and silent auction boards. Recommended: 4–6 displays on stands. Rental: $250–$450 each.
• Video Switcher + Operator — Needed for live multi-camera. Rental: $600–$1,400.

DJ and Music

• Pioneer CDJ-3000 Turntables (pair) + DJM-A9 Mixer — Needed for any DJ-led reception or after-party. Rental: $500–$900 package.
• DJ Controller (Pioneer DDJ-FLX10) — Lighter alternative for cocktail hour. Rental: $250–$400.
• White or Black Facade DJ Booth — Needed for visual polish. Rental: $200–$400.
• Booth Monitor — Needed for accurate DJ mixing. Rental: $100–$150.

Extras

• Mirror or 360 Photo Booth — Needed for branded social shareables. Rental: $1,200–$2,500 with attendant.
• Low-Lying Fog Machine — Needed for first dance or grand entrance. Rental: $300–$500.
• Confetti Cannons (CO2-powered) — Needed for auction reveals and finale moments. Rental: $150–$350 per cannon.
• Haze Machine — Needed to make lighting beams visible. Rental: $200–$350.

Rent From Event Rentals NYC

Every item above is in stock, road-cased, and delivered by uniformed crews trained on Tribeca venues. Event Rentals NYC, a KLAV Group company, has produced galas at Madison Square Garden, Capitale, Webster Hall, and Tribeca Rooftop. Call 646-280-9522 or visit eventrentalsnyc.com for a same-day quote.