AV Equipment Checklist for Gala Events
Complete Guide for Salt Lake City Events | Event Rentals NYC (A KLAV Group Company)
Sound System
Professional PA System (Main Speakers)
When Needed: For speeches, announcements, and general audio amplification
Quantity: 2 speakers (left/right configuration for 150-300 guests)
Cost Range: $400–$800
Wireless Microphones
When Needed: Host remarks, toasts, awards presentations
Quantity: 2–3 wireless handheld mics
Cost Range: $150–$300 per microphone
Monitor Speakers (Floor Monitors)
When Needed: So speakers can hear themselves on stage
Quantity: 1–2 monitors
Cost Range: $200–$400
Audio Mixer
When Needed: Control and balance all audio inputs
Quantity: 1 professional mixer
Cost Range: $300–$600
Lighting
Uplighting (LED Uplights)
When Needed: Before and during event for ambiance
Quantity: 8–12 units depending on venue size
Cost Range: $50–$150 per unit
Dance Floor Lighting
When Needed: During dancing/entertainment portions
Quantity: 1 integrated LED dance floor or 4–6 LED par cans
Cost Range: $500–$1,200
Stage Lighting (Spotlights & Washes)
When Needed: Highlight speakers and performers
Quantity: 4–6 stage lights
Cost Range: $300–$800
Ambient Lighting (Accent Lights)
When Needed: Create elegant atmosphere throughout event
Quantity: 6–10 accent lights
Cost Range: $200–$500