The Ultimate AV Equipment Checklist for a Lincoln Park Gala

Hosting a gala in Lincoln Park is one of the most memorable ways to celebrate a milestone, fundraise for a cause, or wow your VIP guests against a stunning Manhattan skyline. But an outdoor or tented gala demands flawless audio-visual production. At Event Rentals NYC, a KLAV Group company with 20+ years producing events at venues like Madison Square Garden, Barclays Center, and UBS Arena, we built this checklist to help you plan like a pro.

Sound

Sound is the backbone of any gala. Speeches must be crisp, dinner music must flow, and the dance floor must thump.

• Line Array PA System — Need it: All night. Quantity: 2 main speakers + 2 subs for 200–400 guests. Cost: $650–$1,400.
• Wireless Handheld Microphones — Need it: Toasts, emcee, auctioneer. Quantity: 2–4 units. Cost: $95–$175 each.
• Lavalier Mics — Need it: Keynote speakers, presenters. Quantity: 2. Cost: $110–$160 each.
• Stage Monitors — Need it: For live band or DJ booth. Quantity: 2. Cost: $125–$200 each.
• Digital Mixing Console — Need it: Full event. Quantity: 1 (Yamaha QL5 or A&H SQ6). Cost: $400–$900.

Lighting

Lincoln Park's natural beauty needs to be enhanced — not competed with — after sunset.

• Wireless LED Uplighting — Need it: Doors open through last call. Quantity: 16–24 fixtures. Cost: $30–$50 each.
• Dance Floor Wash & Intelligent Movers — Need it: Reception & dancing. Quantity: 6–8 moving heads. Cost: $110–$180 each.
• Stage Lighting Package — Need it: Speeches & performances. Quantity: 1 truss kit with 8 PARs + 2 spots. Cost: $700–$1,500.
• Ambient String & Bistro Lights — Need it: Cocktail hour into dinner. Quantity: 200–400 ft. Cost: $3–$5 per linear foot.

Video

From sponsor reels to live IMAG, video elevates the experience.

• 10K Lumen Projector — Need it: Program & presentations. Quantity: 1–2. Cost: $650–$1,200 each.
• 9' x 16' Fast-Fold Screen with Drape Kit — Need it: Main stage. Quantity: 1–2. Cost: $425–$750 each.
• 65" – 75" 4K TV Displays on Stands — Need it: Sponsor loops, auction reveals, registration. Quantity: 4–6. Cost: $185–$325 each.
• HD Video Switcher & Camera Package — Need it: Live IMAG to screens. Quantity: 1 switcher + 2 PTZ cameras. Cost: $900–$1,800.

DJ/Music

Whether you book a celebrity DJ or a local pro, the booth must look as good as it sounds.

• Pioneer CDJ-3000 Turntables — Need it: Reception through after-party. Quantity: 2. Cost: $200–$275 each.
• DJM-A9 Mixer — Need it: Full event. Quantity: 1. Cost: $175–$250.
• Pioneer DDJ-FLX10 All-in-One Controller (alt setup) — Quantity: 1. Cost: $225–$325.
• Branded LED Facade DJ Booth — Need it: Visible all night. Quantity: 1. Cost: $450–$850.

Extras

The little touches that make guests post all night long.

• 360° Photo Booth with Attendant — Need it: Cocktail hour to last dance. Quantity: 1. Cost: $900–$1,500.
• Low-Lying Fog Machine — Need it: First dance & grand entrances. Quantity: 1–2. Cost: $175–$300 each.
• CO2 Confetti Cannons — Need it: Big-moment reveals. Quantity: 4. Cost: $95–$150 each.
• Haze Machine — Need it: For lighting beams to pop. Quantity: 1. Cost: $125–$200.

Rent the Full Setup From Event Rentals NYC

Don't piece your gala together from five different vendors. Event Rentals NYC delivers, sets up, operates, and strikes every item on this list — backed by KLAV Group's 1,000+ events of experience. Call 646-280-9522 or visit eventrentals.nyc to lock in your Lincoln Park gala package today.