AV Equipment Checklist for Boston Galas
A Comprehensive Guide from Event Rentals NYC (A KLAV Group Company)
Planning a gala in Boston? Ensure your event runs flawlessly with this comprehensive AV equipment checklist. Whether you're hosting 100 or 500 guests, we've outlined every essential component, optimal quantities, and rental cost ranges to help you budget and plan effectively.
Sound System
PA System (Main Speakers)
When Needed:
4-6 weeks before event for planning; delivery 1-2 days prior
Recommended Qty:
2-4 main speakers (depending on venue size, typically 200-400 person capacity)
Rental Cost Range:
$800-$2,500 per event
Microphones (Wired & Wireless)
When Needed:
For speeches, toasts, and announcements throughout evening
Recommended Qty:
2 wireless handheld + 1 lavalier + 1 podium mic
Rental Cost Range:
$300-$800
Monitor Speakers
When Needed:
Essential for DJ/speaker stage visibility
Recommended Qty:
2-4 monitors depending on stage size
Rental Cost Range:
$400-$1,200
Audio Mixer & Amplifier
When Needed:
Core component; install before sound check (2 hours prior)
Recommended Qty:
1 professional-grade mixer + 1 amplifier
Rental Cost Range:
$400-$1,000
Lighting System
Uplighting (Ambient Accent Lighting)
Recommended Resources
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