AV Equipment Checklist for Fundraisers
Planning a fundraiser in San Diego? Use this comprehensive checklist to ensure you have all the audio-visual equipment needed for a successful event. From sound systems to lighting and video displays, we've got you covered.
Sound System
PA System (Main Speaker System)
When Needed: At event start through finale for announcements, speeches, and music playback
Recommended Qty: 1 system (typically 2 main speakers + 2 subwoofers for spaces up to 500 guests)
Rental Cost: $400–$800
Wireless Microphones
When Needed: For speeches, presentations, and award ceremonies
Recommended Qty: 2–3 wireless handheld mics (ensure at least one backup)
Rental Cost: $75–$150 per microphone
Monitor Speakers
When Needed: Throughout the event to help speakers and performers hear themselves
Recommended Qty: 2–4 monitor speakers depending on stage setup
Rental Cost: $150–$400
Audio Mixer/Console
When Needed: From setup through event completion for audio control
Recommended Qty: 1 professional mixer with 12–16 channels
Rental Cost: $200–$500
Lighting
Uplighting (Wall/Accent Lighting)
When Needed: During evening portions and throughout cocktail/dining hours
Recommended Qty: 8–12 LED uplights for ambient atmosphere
Rental Cost: $200–$400
Dance Floor Lighting
When Needed: Once dancing begins until event end
Recommended Qty: LED dance floor package with moving lights and effects
Rental Cost: $300–$700
Stage Lighting
When Needed: During presentations, speeches, and performances
Recommended Qty: 4–6 stage lights with gobos and color filters
Rental Cost: $250–$600
Ambient/Decorative Lighting
When Needed: Throughout event for general illumination and ambiance
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