AV Equipment Checklist for Portland Fundraisers
Complete Guide to Sound, Lighting, Video & More
By Event Rentals NYC – A KLAV Group Company
Sound System & Audio Equipment
PA System (Main Speakers)
Essential for projecting audio throughout your venue. Needed for speeches, announcements, and music playback.
When You Need It: Setup 1-2 hours before event start
Recommended Quantity: 2-4 speakers (depending on venue size)
Rental Cost: $300-$800 per pair
Tip: Larger venues (200+ attendees) require 4 speakers minimum
Wireless Microphones
Critical for speakers, hosts, and fundraising presentations. Allows movement around the venue.
When You Need It: Ready 30 minutes before speeches begin
Recommended Quantity: 2-3 wireless mics
Rental Cost: $75-$150 per mic
Tip: Test battery levels before key presentations
Monitor Speakers
Allows speakers and performers to hear themselves. Improves confidence and delivery quality.
When You Need It: During setup phase
Recommended Quantity: 1-2 monitors
Rental Cost: $150-$350 per monitor
Tip: Essential if you have live performances or bands
Mixing Console
Controls audio levels, EQ, and sound balance. Manages multiple input sources seamlessly.
When You Need It: During entire event
Recommended Quantity: 1 professional mixer
Rental Cost: $200-$600
Tip: Requires trained audio technician for best results
Lighting Equipment
Recommended Resources
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