AV Equipment Checklist for Fundraiser
Orlando Event Planning Guide | Event Rentals NYC (KLAV Group)
Sound System
PA System (Main Speakers)
When Needed: 1-2 weeks before event
Typical Quantity: 2 main speakers + 1-2 subwoofers for 150-300 guests
Purpose: Clear audio for speeches, announcements, and music playback
$400-$800
Wireless Microphones
When Needed: 2 weeks before event
Typical Quantity: 2-3 wireless handheld mics (for speakers/emcee)
Purpose: Presentations, speeches, and fundraiser announcements
$150-$300 per microphone
Stage Monitors
When Needed: 1 week before event
Typical Quantity: 2 wedge monitors
Purpose: Allows speakers and performers to hear themselves
$250-$500
Mixing Console
When Needed: 1 week before event
Typical Quantity: 1 professional mixer
Purpose: Control all audio inputs and outputs
$300-$600
Lighting
Uplighting
When Needed: 2-3 days before event
Typical Quantity: 8-12 uplights for accent walls and backdrop
Purpose: Creates ambiance and highlights venue decor
$300-$600
Dance Floor Lighting
When Needed: 2-3 days before event
Typical Quantity: 1-2 dance floor lighting systems with DJ booth integration
Purpose: Synchronized lighting for dancing areas
$400-$800
Stage Lighting
When Needed: 1 week before event
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