The Complete AV Equipment Checklist for Your El Paso Fundraiser

Planning a fundraiser in El Paso? Whether you're hosting a gala at the Plaza Theatre, a benefit dinner at the El Paso Convention Center, or an outdoor charity event in the Sun City, the right AV equipment determines whether your guests open their wallets — or their Uber app. At Event Rentals NYC, a KLAV Group company with 1,000+ events under our belt, we've built this practical checklist to help you plan like a pro.

Sound Equipment

• PA System (Line Array or Powered Speakers) — Needed for any event over 50 guests. For a typical 150-300 person fundraiser, plan on 2 mains + 1-2 subwoofers. Rental: $250-$650/day.
• Wireless Microphones (Handheld + Lavalier) — Required for emcee, auctioneer, and honoree speeches. Recommended: 2 handhelds + 2 lavaliers. Rental: $45-$85 per mic/day.
• Stage Monitors — Needed if you have live performers, a band, or speakers on stage. Quantity: 2-4. Rental: $60-$120 each/day.
• Digital Mixer (16-32 channel) — Required to manage all inputs cleanly. One mixer with a trained operator. Rental: $150-$400/day.

Lighting

• Uplighting (LED Wash) — Essential for transforming any El Paso venue. Plan 12-20 fixtures for a 200-guest room. Rental: $25-$45 per fixture.
• Dance Floor Lighting — Needed if dancing is part of the program. Quantity: 4-6 moving heads or wash lights. Rental: $75-$150 each/day.
• Stage Lighting — Required for any presentation, awards segment, or performance. Plan 4-8 fixtures with truss. Rental: $400-$1,200 package.
• Ambient/Pin Spots — Use to highlight centerpieces and auction items. Quantity: 1 per table (15-25 spots typical). Rental: $15-$25 each.

Video

• Projector (5,000-10,000 lumens) — Needed for donor reels, sponsor logos, and keynote slides. Quantity: 1-2. Rental: $300-$900/day.
• Projection Screen (9x12 or 12x16) — Pair with every projector. Rental: $250-$600/day.
• TV Displays (55"-75" LED) — Use at registration, sponsor walls, and silent auction stations. Quantity: 2-4. Rental: $150-$350 each/day.
• Video Switcher + Confidence Monitor — Required for any program with multiple sources. Rental: $200-$500/day.

DJ / Music

• DJ Controller (Pioneer DDJ or CDJ Setup) — Needed when a DJ is performing. Rental: $200-$450/day.
• Turntables (Technics 1200s) — For old-school or scratch DJs. Pair of 2 + battle mixer. Rental: $300-$600/day.
• DJ Booth Facade with LED Front — Branded look that hides cables. Quantity: 1. Rental: $200-$400/day.

Extras That Drive Donations

• Photo Booth (Open-Air with Backdrop) — Drives social shares and sponsor visibility. Quantity: 1. Rental: $600-$1,200 (includes attendant).
• Fog/Haze Machine — Makes lighting beams visible. Quantity: 1-2 low-lying foggers. Rental: $75-$150 each.
• Confetti Cannons — Reserve for the moment you hit the fundraising goal. Quantity: 4-6. Rental: $50-$120 each.

Rent It All from Event Rentals NYC

Event Rentals NYC services fundraisers nationwide — including El Paso — with the same gear we deliver to Madison Square Garden, Barclays Center, and UBS Arena. We deliver, install, operate, and strike, so your team can focus on raising money. Call 646-280-9522 or visit eventrentals.nyc to get a same-day quote on your full fundraiser package.