The Complete AV Equipment Checklist for Fundraisers in Atlanta

Brought to you by Event Rentals NYC, a KLAV Group company. Whether you're hosting a gala at the Fox Theatre, a charity dinner in Buckhead, or a benefit at the Georgia Aquarium, the right AV gear turns a good fundraiser into a record-breaking one. Use this checklist to plan smarter, raise more, and avoid last-minute rental chaos.

Sound

Clear audio is non-negotiable — donors can't pledge what they can't hear.

• PA Speakers (Line Array or Powered Tops + Subs): Needed for keynote speeches, live auctions, and entertainment. Quantity: 2 tops + 2 subs for up to 300 guests; full line array for 500+. Cost: $400–$1,800/day.
• Wireless Handheld Mics: Needed for emcee, auctioneer, and honoree speeches. Quantity: 2–4 channels minimum. Cost: $75–$150 per mic/day.
• Lavalier/Headset Mics: Needed for moving presenters and panel discussions. Quantity: 2. Cost: $85–$175 each/day.
• Stage Monitors: Needed for live bands, choirs, or speakers on a riser. Quantity: 2–4 wedges. Cost: $75–$150 each/day.
• Digital Mixer (16–32 channel): Needed to run the whole show cleanly. Quantity: 1. Cost: $250–$600/day.

Lighting

Lighting sets the emotional tone — and on camera, it makes your sponsors look like a million bucks.

• LED Uplighting: Needed to wash walls in your fundraiser's brand color. Quantity: 12–24 fixtures. Cost: $25–$45 per fixture/day.
• Dance Floor Lighting (Movers + Wash): Needed for after-program celebration. Quantity: 4–8 fixtures. Cost: $250–$600/package.
• Stage Wash + Key Lighting: Needed for speakers, awards, and live performance. Quantity: 4–6 fixtures. Cost: $300–$700.
• Ambient/Cocktail Lighting (Pin Spots, Pendant Bulbs): Needed during reception and dinner. Quantity: 1 pin spot per centerpiece. Cost: $20–$35 each.

Video

Tell your mission story big and bright — emotion drives donations.

• HD Projector (10K–20K lumens): Needed for impact videos, donor scrolls, and sponsor logos. Quantity: 1–2. Cost: $600–$2,500/day.
• Projection Screen (12'–20' wide): Needed front-of-room or behind stage. Quantity: 1–2. Cost: $300–$900.
• 55"–75" TV Displays: Needed for sponsor recognition, silent auction bids, and live giving thermometers. Quantity: 4–8. Cost: $150–$350 each.
• Video Switcher + Confidence Monitor: Needed for multi-source program flow. Quantity: 1 of each. Cost: $250–$600.

DJ & Music

Music keeps energy high during cocktails, dinner, and the post-program celebration.

• DJ Controller (Pioneer DDJ or CDJ Setup): Needed for the full evening. Quantity: 1 setup. Cost: $250–$650/day.
• Turntables (Optional Premium Touch): Needed if you've booked a name DJ. Quantity: 2 + mixer. Cost: $400–$900.
• Branded DJ Booth/Facade: Needed for clean visuals on stage. Quantity: 1. Cost: $150–$400.

Extras

The little touches that get shared on social and extend your fundraiser's reach.

• Photo Booth (Open Air, Branded Backdrop): Needed during cocktail hour and after dinner. Quantity: 1. Cost: $600–$1,400.
• Low-Lying Fog Machine: Needed for grand entrances or first dances. Quantity: 1–2. Cost: $150–$350.
• Confetti Cannons (CO2 or Manual): Needed for the "we hit our goal!" moment. Quantity: 2–4. Cost: $75–$200 each.

Rent It All in One Call

Stop chasing five vendors. Event Rentals NYC, a KLAV Group company, ships nationwide and delivers turnkey AV for fundraisers across Atlanta — sound, lights, video, DJ, and extras under one invoice with one on-site tech lead.

Call 646-280-9522 or visit klavgroup.com to lock in your fundraiser AV package today.