Food Festival AV Equipment Checklist — Oklahoma City

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Planning a food festival in OKC means feeding thousands of guests across multiple stages, vendor rows, and activation zones. The right AV setup keeps announcements crisp, the entertainment electric, and the crowd flowing all day long. Use this practical checklist to spec your event.

Sound

• Main PA System (line array or point source): Needed for the main stage from gates open to close. Quantity: 1 system covering 500–2,000 attendees. Rental: $1,200–$3,500/day.
• Vendor Row PA (powered speakers on sticks): For announcements, sponsor reads, and ambient music across food rows. Quantity: 4–8 speakers. Rental: $75–$150/day each.
• Wireless Handheld Microphones: For emcees, chef demos, and judging. Quantity: 4–6. Rental: $75–$125/day each.
• Lavalier/Headset Mics: For chef cooking demos and interviews. Quantity: 2–4. Rental: $85–$150/day each.
• Stage Monitors: Needed for any live band or DJ on the main stage. Quantity: 2–4 wedges. Rental: $75–$125/day each.
• Digital Mixer (24–32 channel): One per stage. Rental: $300–$650/day.

Lighting

• LED Uplighting (battery or wired): For VIP tents, sponsor activations, and entry archways. Quantity: 16–24 fixtures. Rental: $25–$45/day each.
• Dance Floor / Crowd Lighting (moving heads): For evening sets after sundown. Quantity: 6–8 fixtures. Rental: $75–$150/day each.
• Stage Wash Lighting (PAR cans + truss): For the main performance stage. Quantity: 8–12 PARs + 20ft truss. Rental: $600–$1,500/day package.
• Ambient String Lights / Bistro Bulbs: For VIP and seating areas. Quantity: 200–500 ft. Rental: $2–$4/foot.

Video

• Projector + Screen (10ft–16ft): For sponsor logos, chef demo close-ups, and game-day backup. Quantity: 1–2 screens. Rental: $650–$1,800/day per package.
• LED Video Wall (4mm–6mm pixel pitch): Recommended over projection for daytime outdoor visibility. Quantity: 10ft x 6ft minimum. Rental: $3,500–$8,000/day.
• 55"–75" TV Displays: For vendor menus, sponsor loops, and wayfinding. Quantity: 4–8. Rental: $200–$450/day each.

DJ / Music

• Pioneer DJ Controller (DDJ-FLX10 or XDJ-RX3): For headlining DJ sets. Quantity: 1. Rental: $250–$450/day.
• CDJ-3000 + DJM-900NXS2 Setup: For touring or pro DJ talent. Quantity: 1 set (2 CDJs + mixer). Rental: $650–$950/day.
• Turntables (Technics SL-1200): For vinyl/scratch DJs. Quantity: 2. Rental: $200–$350/day each.
• DJ Booth Facade (white scrim + lighting): Quantity: 1. Rental: $300–$650/day.

Extras

• Open-Air Photo Booth with Backdrop: Drives social shares and sponsor impressions. Quantity: 1. Rental: $650–$1,500/day.
• Low-Lying Fog Machine: For evening sets and dramatic chef reveals. Quantity: 1–2. Rental: $150–$300/day each.
• Confetti Cannons (CO2 powered): For headliner finale and award moments. Quantity: 2–4. Rental: $100–$250/day each.
• Generators (25kW–60kW silent): Critical for outdoor festival power. Quantity: 1–2. Rental: $650–$1,800/day each.

Book Your Food Festival Setup with Event Rentals NYC

Event Rentals NYC has produced 1,000+ events for clients including Madison Square Garden, Barclays Center, Hot 97, and the City of New York. We deliver nationwide — including Oklahoma City — with full setup, on-site engineers, and 24/7 support.

Get a custom quote today: klavgroup.com | 646-280-9522 | ozzy@klavgroup.com