AV Equipment Checklist for a Food Festival in Fresno

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A Food Festival in Fresno blends live music, chef demos, vendor booths, and crowd flow across an open-air footprint. The right AV plan keeps announcements crisp, vendors visible, and the energy high from gates open until the last set. Use this checklist to plan, budget, and lock in your gear two to three weeks before the event.

Sound

• PA System (line array, 2,000+ capacity): Need at gates open. Quantity: 1 main system plus 2 delay stacks. Rental: $1,200–$3,500/day.
• Wireless Handheld Mics: Need for emcee, vendor announcements, chef demos. Quantity: 4–6. Rental: $75–$150 each/day.
• Lavalier Mics: Need for chef demo stage and interviews. Quantity: 2–4. Rental: $85–$175 each/day.
• Stage Monitors (wedge): Need for live bands and DJs. Quantity: 4. Rental: $100–$200 each/day.
• Digital Mixer (32-channel): Need for full-day production. Quantity: 1. Rental: $400–$800/day.
• Sub-Mixer for Vendor Row: Need if you have 20+ vendors with announcements. Quantity: 1. Rental: $150–$300/day.

Lighting

• LED Uplighting: Need for dusk through close. Quantity: 16–24 fixtures. Rental: $35–$60 each/day.
• Dance Floor Lighting (moving heads + wash): Need for evening DJ block. Quantity: 6–8. Rental: $150–$300 each/day.
• Stage Wash and Spot Package: Need for live performers. Quantity: 1 truss package. Rental: $1,500–$3,000/day.
• Ambient String Lights and Bistro Lighting: Need for vendor walkways. Quantity: 200–500 ft. Rental: $3–$6 per linear foot.
• Lighting Console with Operator: Need for any show with cues. Quantity: 1. Rental: $500–$1,200/day with tech.

Video

• Outdoor LED Wall (10x6 ft): Need for chef demo close-ups and sponsor loops. Quantity: 1. Rental: $2,500–$5,000/day.
• Projector and 12 ft Screen: Backup option for sponsor reels. Quantity: 1. Rental: $600–$1,200/day.
• 55” Vendor TV Displays: Need for menu boards and digital signage. Quantity: 6–10. Rental: $150–$275 each/day.
• Video Switcher and Camera (2-cam): Need for IMAG on demo stage. Quantity: 1 kit. Rental: $1,200–$2,500/day.

DJ and Music

• Pioneer CDJ Turntables (CDJ-3000 pair + DJM mixer): Need for headliner DJ slot. Quantity: 1 setup. Rental: $400–$700/day.
• DJ Controller (DDJ-FLX10 or equivalent): Need for opening DJs. Quantity: 1. Rental: $200–$350/day.
• Modular DJ Booth Facade with Lighting: Need for branded look. Quantity: 1. Rental: $300–$600/day.
• Backline (drums, bass amp, guitar amp, keys): Need if live bands are booked. Quantity: 1 package. Rental: $600–$1,200/day.

Extras

• 360 Photo Booth with Attendant: Need for sponsor activation. Quantity: 1. Rental: $800–$1,500/day.
• Low-Lying Fog Machine (DMX): Need for evening dance set. Quantity: 1–2. Rental: $200–$400 each/day.
• CO2 Confetti Cannons: Need for headliner finale. Quantity: 4–6. Rental: $125–$250 each/shot.
• Generators (25kW silent): Need for any field site without grid power. Quantity: 2. Rental: $700–$1,400 each/day.

Lock In Your Festival Gear

Event Rentals NYC delivers Fortune-500-grade AV nationwide, with travel-included pricing for festivals from coast to coast. Get a same-day quote, a CAD plot, and a dedicated production manager assigned to your Fresno Food Festival.

Call 646-280-9522 or email ozzy@klavgroup.com to reserve your festival package today.