Food Festival AV Equipment Checklist — Fort Worth, TX

Powered by Event Rentals NYC, a KLAV Group company. Whether you're hosting 500 foodies in Sundance Square or 10,000 across Panther Island, this checklist covers every piece of AV gear you need to make your Fort Worth Food Festival sound, look, and feel world-class.

Sound

The backbone of any food festival — emcee announcements, live bands, vendor callouts, and ambient music all run through your sound system.

• PA Speaker System (Line Array or Powered Tops + Subs) — Needed for: main stage and crowd coverage. Quantity: 2–4 tops + 2 subs per stage (typical 5,000-attendee fest). Cost: $600–$2,500/day.
• Wireless Handheld Microphones — Needed for: emcee, vendor interviews, chef demos. Quantity: 4–6. Cost: $75–$150 each/day.
• Wireless Lavalier/Headset Mics — Needed for: cooking demos, hands-free presenters. Quantity: 2–4. Cost: $100–$175 each/day.
• Stage Monitors / IEMs — Needed for: live performers and DJs. Quantity: 2–4 wedges per stage. Cost: $100–$250 each/day.
• Digital Mixing Console (24–32 channel) — Needed for: front-of-house mixing. Quantity: 1 per stage. Cost: $400–$1,200/day.

Lighting

Fort Worth festivals run into the evening — proper lighting transforms vendor rows and stages from daytime to nightlife.

• LED Uplighting (Wireless, Battery-Powered) — Needed for: vendor tents, perimeter, sponsor branding. Quantity: 20–40 units. Cost: $25–$45 each/day.
• Dance Floor / Crowd Wash Lighting — Needed for: front-of-stage zone after sunset. Quantity: 4–8 moving heads. Cost: $75–$200 each/day.
• Stage Wash + Spot Package — Needed for: main stage performers and chefs. Quantity: 8–16 fixtures + truss. Cost: $1,200–$3,500/day.
• String Lights / Ambient Bistro Lighting — Needed for: dining areas, VIP zones. Quantity: 200–500 ft. Cost: $3–$5 per foot.

Video

Big screens drive engagement — sponsor loops, live cooking close-ups, and social walls keep crowds locked in.

• LED Wall (P3.9 Outdoor) — Needed for: main stage backdrop, daylight visibility. Quantity: 10x6 ft minimum. Cost: $3,500–$8,000/day.
• Projector + Inflatable Screen (Evening Use) — Needed for: secondary stage or sponsor zone. Quantity: 1–2. Cost: $600–$1,500/day.
• 55"–75" TV Displays on Stands — Needed for: vendor menus, sponsor logos, schedule. Quantity: 4–10. Cost: $150–$300 each/day.
• Camera + Live IMAG Switcher — Needed for: chef demo close-ups on big screen. Quantity: 1 package. Cost: $1,200–$2,500/day.

DJ / Music

Music between acts keeps energy high while vendors serve.

• Pioneer CDJ-3000 Turntables (Pair) — Needed for: pro DJ sets. Quantity: 2. Cost: $250–$400 each/day.
• DJ Mixer (DJM-900NXS2 or A9) — Needed for: main DJ booth. Quantity: 1. Cost: $200–$350/day.
• All-in-One DJ Controller — Needed for: secondary stages or smaller setups. Quantity: 1–2. Cost: $150–$300/day.
• Branded LED DJ Booth Facade — Needed for: sponsor visibility and pro look. Quantity: 1 per stage. Cost: $400–$900/day.

Extras

The details that turn a good festival into a viral one.

• 360 Photo Booth — Needed for: social activation, sponsor zone. Quantity: 1–2. Cost: $800–$1,500/day.
• Low-Lying Fog Machine (Water-Based) — Needed for: stage drama, photo moments. Quantity: 2. Cost: $150–$300 each/day.
• CO2 Confetti Cannons — Needed for: headliner finale, opening ceremony. Quantity: 4–8 launchers. Cost: $75–$150 each + $50/refill.
• Generators (25kW–60kW Whisper Quiet) — Needed for: outdoor power if no shore power. Quantity: 1–3. Cost: $600–$1,800 each/day.

Rent From Event Rentals NYC

Fort Worth event? We tour gear nationwide. With 20+ years and 1,000+ events produced for Madison Square Garden, Barclays Center, Facebook, Nickelodeon, and Maserati, Event Rentals NYC (a KLAV Group company) delivers Fortune 500 production to your festival — anywhere in the country.

Call 646-280-9522 or email ozzy@klavgroup.com for a same-day quote. Book 30+ days ahead and lock in early-bird pricing.