Fashion Show AV Equipment Checklist — Minneapolis

By Event Rentals NYC, a KLAV Group company. Producing a runway show in Minneapolis takes more than great designers — it takes the right gear, dialed in for music drops, lighting cues, and a crowd that expects a polished spectacle. Use this checklist to plan your rental order with confidence.

Sound

The audio system drives every walk down the runway. Get this wrong and the energy collapses.

• PA System (line array or full-range tops + subs): Needed for music playback and announcements. Quantity: 2 tops + 2 subs for 200–500 guests; 4 tops + 4 subs for 500–1,500. Cost: $600–$2,500/day.
• Wireless Microphones (handheld + lavalier): Needed for the host, designer remarks, and post-show interviews. Quantity: 2 handhelds + 2 lavs. Cost: $75–$150 per mic/day.
• Stage Monitors: Needed if there is live performance or a DJ wanting on-stage feedback. Quantity: 2 wedges. Cost: $100–$200 each/day.
• Digital Mixer (16–32 channel): Needed to balance music, mics, and house feeds. Quantity: 1. Cost: $250–$600/day.

Lighting

Lighting defines mood, color story, and how garments photograph on the runway.

• LED Uplighting: Needed to color-wash walls and brand the room. Quantity: 12–24 fixtures. Cost: $25–$45 per fixture/day.
• Runway / Dance Floor Wash: Needed to evenly light models head-to-toe without shadows. Quantity: 6–10 moving heads or LED bars. Cost: $75–$150 each/day.
• Stage / Spot Lighting: Needed for the host position and finale walk. Quantity: 2–4 ellipsoidals. Cost: $60–$120 each/day.
• Ambient / Pin-Spot Lighting: Needed on cocktail tables, step-and-repeat, and bar areas. Quantity: 8–16 pin spots. Cost: $20–$35 each/day.

Video

Video amplifies sponsor logos, designer reels, and behind-the-scenes B-roll.

• HD Projector (10K–20K lumens): Needed for large-format wall projection of designer reels. Quantity: 1–2. Cost: $400–$1,200/day.
• Projection Screen (12'–16'): Needed to anchor the visual focal point. Quantity: 1. Cost: $250–$600/day.
• 55"–75" TV Displays: Needed at registration, sponsor activations, and backstage cue feeds. Quantity: 2–4. Cost: $200–$450 each/day.
• Video Switcher + Laptop: Needed to cue logos, lower thirds, and live camera. Quantity: 1. Cost: $300–$700/day.

DJ / Music

Pre-show, runway, and after-party music must transition seamlessly.

• DJ Controller (Pioneer DDJ-FLX or CDJ-3000s + DJM): Needed for the runway DJ. Quantity: 1 setup. Cost: $300–$800/day.
• Turntables (Technics 1200s): Needed if you have a vinyl-focused opener. Quantity: 2. Cost: $150–$250 each/day.
• DJ Booth Facade (LED or white scrim): Needed for sponsor branding and clean photos. Quantity: 1. Cost: $250–$500/day.

Extras

The wow-factor adds that turn a fashion show into a viral moment.

• Photo Booth (360° or open-air): Needed for guest content and sponsor activation. Quantity: 1. Cost: $600–$1,500/day.
• Low-Lying Fog Machine: Needed for runway entrance drama. Quantity: 1–2. Cost: $150–$300 each/day.
• Confetti Cannons (CO2 or electric): Needed for finale moment. Quantity: 4–8. Cost: $50–$125 each/day.

Rent From Event Rentals NYC

Event Rentals NYC, a KLAV Group company, has produced 1,000+ events for clients including Madison Square Garden, Barclays Center, Maserati, Facebook, and Nickelodeon. We deliver to Minneapolis with full setup, on-site engineers, and 24/7 support. Call 646-280-9522 or visit klavgroup.com to book your fashion show package today.