AV Equipment Checklist
Complete Guide for Your San Antonio Engagement Party
Sound System
PA System (Main Speakers)
When Needed: For venues under 150 guests; setup 2-3 hours before event
Recommended Quantity: 1 pair (left/right speakers)
Rental Cost Range: $400-$800
Delivers clear audio for speeches, toasts, and background music throughout the venue.
Wireless Microphones
When Needed: Essential for toasts and announcements; have ready 30 minutes before speeches
Recommended Quantity: 2-3 wireless handheld mics
Rental Cost Range: $75-$150 per microphone
Ensures speeches and toasts are heard clearly throughout the venue with freedom of movement.
Monitor Speakers
When Needed: Optional for DJ setup; recommended for stage area
Recommended Quantity: 1-2 monitors
Rental Cost Range: $150-$300
Allows DJ and performers to hear themselves and stay on beat during entertainment.
Audio Mixer
When Needed: Setup during soundcheck; typically 3 hours before event
Recommended Quantity: 1 professional mixer
Rental Cost Range: $200-$400
Manages all audio inputs, mixing microphones, music, and other sound sources seamlessly.
Lighting
Uplighting (Color Wash)
When Needed: For evening events; program colors 1 hour before start
Recommended Quantity: 6-12 uplights
Rental Cost Range: $300-$600
Creates ambient atmosphere by illuminating walls and architectural features in coordinated colors.
Recommended Resources
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