AV Equipment Checklist for an Engagement Party in Los Angeles

Brought to you by Event Rentals NYC — a KLAV Group company. With 1,000+ events produced for clients like Madison Square Garden, Barclays Center, Hillsong NYC, and Maserati, we know exactly what an unforgettable engagement party needs. Use this checklist to plan a flawless celebration in LA.

1. Sound

Sound is the backbone of your party. If guests can't hear toasts or feel the music, the energy dies fast.

• PA Speakers (Main): Needed from cocktails through the last dance. Recommended: 2 powered tops + 1–2 subs for 75–150 guests. Cost: $250–$650.
• Wireless Microphones: Needed for toasts, MC, and parent speeches. Recommended: 2 handheld wireless mics. Cost: $80–$160.
• Stage Monitors: Needed if you have a live band, soloist, or speaker stage. Recommended: 1–2 wedge monitors. Cost: $75–$200.
• Audio Mixer: Needed throughout the entire event to balance music, mics, and live audio. Recommended: 12-channel digital mixer. Cost: $125–$300.

2. Lighting

Lighting transforms an ordinary venue into a luxury experience.

• Uplighting: Needed at venue load-in to wash walls in your color palette. Recommended: 12–20 wireless LED uplights. Cost: $300–$700.
• Dance Floor Lighting: Needed once dinner ends and dancing begins. Recommended: 4 moving heads + 2 wash lights. Cost: $250–$600.
• Stage / Spotlighting: Needed for the couple's entrance, first dance, and toasts. Recommended: 2 ellipsoidal spots or follow spot. Cost: $150–$400.
• Ambient Lighting: Needed during cocktails and dinner. Recommended: pin-spots on centerpieces + string/bistro lights. Cost: $200–$500.

3. Video

Video adds a personal, cinematic touch — perfect for love-story slideshows and live streaming family abroad.

• Projector: Needed for love-story reels or "How We Met" videos. Recommended: 1 HD 6,000-lumen projector. Cost: $250–$500.
• Projection Screen: Needed wherever the projector lives. Recommended: 1 fast-fold 9'x12' screen. Cost: $150–$350.
• TV Displays: Needed for photo slideshows in lounge or entry areas. Recommended: 2 x 55" LED TVs on stands. Cost: $200–$500.

4. DJ / Music

The DJ booth is the visual and sonic centerpiece of the party.

• DJ Controller: Needed from cocktail hour through the last song. Recommended: Pioneer DDJ-1000 or equivalent. Cost: $150–$300.
• Turntables (Optional): Needed if you've booked an open-format or scratch DJ. Recommended: 2 Pioneer CDJ-3000s + DJM-900 mixer. Cost: $400–$900.
• DJ Booth Facade: Needed for a polished, photo-ready setup. Recommended: 1 white or LED facade. Cost: $150–$400.

5. Extras

The "wow" moments your guests will post on Instagram for weeks.

• Photo Booth: Needed for the full reception window. Recommended: 1 mirror or 360 booth with attendant. Cost: $700–$1,500.
• Fog / Haze Machine: Needed before first dance for cinematic light beams. Recommended: 1 low-lying fog + 1 hazer. Cost: $150–$350.
• Confetti Cannons: Needed for the "yes!" moment, first dance, or grand exit. Recommended: 2–4 CO2 cannons. Cost: $120–$300.

Rent the Complete Setup From Event Rentals NYC

Skip the stress of sourcing 12 vendors. Event Rentals NYC, a KLAV Group company, delivers, installs, operates, and strikes every item on this checklist — anywhere in Los Angeles.

Call 646-280-9522 or email ozzy@klavgroup.com for a same-day quote on your engagement party. Lock in your date today and let us make it unforgettable.