The Ultimate AV Equipment Checklist for Corporate Events in SoHo

Planning a corporate event in SoHo? Whether you're hosting a product launch at a loft on Mercer Street, a brand activation on Broadway, or a private investor dinner near Spring Street, your AV setup determines whether your guests remember the message — or just the venue. This checklist from Event Rentals NYC, a KLAV Group company, breaks down exactly what you need, how much, and what it costs.

Sound

Critical for keynotes, panels, and music. Book sound 4–6 weeks out for SoHo venues.

• PA Speakers (line array or powered tops + subs): Needed for any room over 50 guests. Recommended: 2 tops + 2 subs for 100–150 guests. Cost: $400–$1,200/day.
• Wireless Microphones (handheld + lavalier): Needed for speakers, panels, and Q&A. Recommended: 4 handheld + 2 lav for typical corporate setup. Cost: $75–$150 per mic/day.
• Stage Monitors: Needed when speakers or performers are on a riser. Recommended: 2 wedges. Cost: $100–$200/day each.
• Digital Mixer (16–24 channel): Needed any time you have 3+ inputs. Recommended: 1 with onsite engineer. Cost: $300–$700/day.

Lighting

SoHo lofts run dark — lighting transforms the room.

• LED Uplighting: Needed to brand the room in your color palette. Recommended: 12–20 fixtures for 150 guests. Cost: $35–$60 per fixture/day.
• Dance Floor / Intelligent Lighting: Needed if you have a DJ set or after-party. Recommended: 4–6 moving heads. Cost: $125–$250 per fixture/day.
• Stage Wash: Needed for any speaker or panel. Recommended: 4 LED PARs front + 2 back. Cost: $40–$80 per fixture/day.
• Ambient / Pin Spot Lighting: Needed for cocktail hour and dinner tables. Recommended: 1 pin spot per table. Cost: $25–$45 each/day.

Video

Essential for keynote slides, sizzle reels, and sponsor logos.

• Projector (7,000+ lumens): Needed for screens 10ft and larger. Recommended: 1 for primary stage. Cost: $500–$1,500/day.
• Projection Screen (12ft–16ft): Needed when projecting. Recommended: 1 fast-fold rear-projection. Cost: $300–$700/day.
• TV Displays (55"–75"): Needed for registration, sponsor loops, and breakout content. Recommended: 2–4 on stands. Cost: $200–$450 each/day.
• Video Switcher + Confidence Monitor: Needed for multi-source presentations. Recommended: 1 setup with operator. Cost: $400–$900/day.

DJ & Music

Even corporate events need energy during arrivals and after the program.

• DJ Controller (Pioneer DDJ or CDJ-3000s): Needed for any live DJ. Recommended: 1 setup. Cost: $250–$600/day.
• Turntables (Technics 1200s): Needed for vinyl-set DJs. Recommended: 2 + battle mixer. Cost: $400–$700/day.
• DJ Booth Facade (white or LED): Needed for branded events. Recommended: 1 8ft facade. Cost: $200–$400/day.

Extras

The details that turn a corporate event into a brand experience.

• Photo Booth (open-air, branded): Needed for shareable social moments. Recommended: 1 with attendant. Cost: $800–$1,500/event.
• Low-Lying Fog Machine: Needed for product reveals or dance floors. Recommended: 1–2 units. Cost: $150–$300 each/day.
• Confetti Cannons (CO2 powered): Needed for finale moments. Recommended: 4–6 cannons. Cost: $75–$150 each.

Rent Your Corporate Event AV from Event Rentals NYC

Event Rentals NYC, a KLAV Group company, has produced 1,000+ events across NYC — from Madison Square Garden to private SoHo lofts. We deliver, set up, run the show, and break down so you can focus on your guests. Get a same-day quote: visit eventrentalsnyc.com or call 646-280-9522.