AV Equipment Checklist
Corporate Event Planning Guide for Baltimore
Event Rentals NYC — A KLAV Group Company
Planning a corporate event in Baltimore requires careful attention to audiovisual details. This comprehensive checklist helps you organize sound, lighting, video, and entertainment equipment to ensure a professional and engaging experience for your guests. Each section includes timing recommendations, typical quantities, and pricing information to guide your rental decisions.
Sound System
PA System (Main Speakers)
When Needed:
For presentations, speeches, announcements, and overall audio coverage
Recommended Qty:
2-4 speakers (depending on venue size; 100-200 person event = 2)
Rental Cost:
$300-$800 per system
Wireless Microphones
When Needed:
Before and during main presentations, toasts, and keynote speeches
Recommended Qty:
2-4 wireless mics (handheld and/or lapel)
Rental Cost:
$75-$150 per microphone
Monitor Speakers
When Needed:
During presentations and entertainment for on-stage audio feedback
Recommended Qty:
2-4 wedge monitors
Rental Cost:
$150-$400 per pair
Audio Mixer
When Needed:
Throughout the event for sound control and mixing
Recommended Qty:
1 professional mixer (12-24 channels typical)
Rental Cost:
$200-$600
Lighting
Recommended Resources
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